Job Information
State of Minnesota Administrative Assistant to the Dean of BIE in St. Cloud, Minnesota
Working Title: Administrative Assistant to the Dean of BIE
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State
Job ID : 83536
Location : St. Cloud
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 01/24/2025
Closing Date : 02/03/2025
Hiring Agency/Seniority Unit : MN St Colleges & Universities / St Cloud TC-AFSCME
Division/Unit : MnSCU St Cloud TC / MnSCU St Cloud TC Classified
Appointment Type : Unlimited, Full-time
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Academic
FLSA Status : Nonexempt
Re-Posting : Yes
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Administrative Assistant to the Dean is responsible for providing ongoing assistance to the Dean including assistance and support in the processes of scheduling, budgeting, and hiring as well as other projects as assigned. The Administrative Assistant to the Dean is responsible for an administrative area supporting complex programs. The tasks are broad in scope. They include working within procedures that can be clearly defined but also responding to issues that may have no immediate solutions. The Assistant to the Dean must be able to initiate a wide range of activities to ensure that services and program deadlines are met. They will direct the work of department work study students to ensure that academic program areas are supported.
Minimum Qualifications
Excellent human relations and communication skills; oral, written and listening.
Strong attention to detail.
Effective planning, organization, prioritization and evaluation skills.
Creativity and the ability to develop and improve systems, processes, service, and information.
Experience working with diverse groups of people.
The ability to work independently with limited supervision.
The ability to troubleshoot, anticipate problems, and develop or recommend effective solutions.
Spreadsheet, data base management, and word processing software experience sufficient to create, format, edit, print, and save a variety of documents including letters, email messages, presentations, flyers and spreadsheets.
Social media application experience in order to assist with posting and promotion.
Ability to adhere to State, System, and College policies and procedures.
Preferred Qualifications
Budgeting/Expense knowledge and skills in order to provide accurate information for budget reports and information to support decision-making.
Familiarity with the Minnesota State College and Universities system.
Physical Requirements
Physical Requirements, with or without an accommodation:
Ability to perform work that requires the following transport strengths:
Occasional transport up to 20 lbs.
Ability to perform in a work environment which may include the following physical functions:
Frequent: Maintain stationary position for long periods of time, move through areas to monitor training, communicate effectively with customers/stakeholders.
Occasional: transport materials.
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State‘s vehicle use criteria and consent to a Motor Vehicle Records check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.