Job Information
Viability Lead Administrative Coordinator in Springfield, Massachusetts
Welcome! Thank you for exploring a career with us! Our team of 500+ dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.
$500 sign on bonus ($250 at the completion of first week of training and $250 after successful completion of first 90 days)
Position: Lead Administrative Coordinator
Location: Springfield, MA
Hours: 40 Hours per week; Monday-Friday 8:00am-5:00pm with flexibility for other days and hours as needed
Summary:
The Lead Administrative Coordinator will provide administrative support to the executive team. This position will oversee contract coordination, scheduling, management of various excel spreadsheets, ordering, regularly monitoring state portals to ensure contracts and documentation updates are received and implemented in a timely manner, provide support to the human rights committee, and provide general administrative support.
Responsibilities:
Produce Leadership Team Meeting Agendas & Notes
Collecting & organizing data/ information into spreadsheets in Excel
Scheduling for the Chief of Staff
Purchasing as assigned; Monitor office purchasing & inventory.
Copying/Printing/Scanning
Filing & Shredding
Mailings/Emails
Contract Coordination
Human Rights Committee Support
Practice and uphold all agency and program policies, procedures, practices, protocols, and standards to represent Viability and our programs positively.
Establish positive working relationships with team members and maintain professional, courteous interactions.
Communicate fully, timely and appropriately as needed with other members of the team.
Requirements:
High School Diploma or GED and 3-4 years of relevant administrative experience required.
Strong communication, problem-solving, and ownership of responsibility for their choices/actions.
Thinks critically about their options and the impact of their choices.
Demonstrated ability to work effectively with independence – integrity, goals driven, uses resources effectively, takes initiative.
Demonstrates alignment with our mission and values. Relevant lived experience.
Excellent problem solving, organization, analytical and interpersonal skills required
Valid driver's license and a reliable vehicle are required.
“Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.”
EXCELLENT BENEFITS including Competitive Pay, Excellent Insurance, Employer Matching Retirement + Work/Life Balance
Competitive Pay with Promotional Opportunities
Strong focus on work/life balance
Medical, Dental, & Vision Insurance
Health Savings Account
11 Paid Holidays Per Year
Health Care and Dependent Care Reimbursement Accounts
403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
Company-paid disability insurance, life insurance, and AD&D insurance
Generous Paid Time Off & Sick Time
Tuition Scholarship Program
Professional and personal growth opportunities
Employee Assistance Program for employees and loved ones
Preferred ratings for home, renters’, pet, and auto insurance
Fitness and Weight Loss program support
Who We Are
Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.
Our Mission
Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.
Our Vision
Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.
To apply, please see the Careers section of our website at VIABILITY.org. If accommodations are needed for the application process, please call or text us at (413) 461-9486, and we will be happy to assist.