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Operations & Maintenance Administrator

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Operations & Maintenance Administrator

Salary

$94,092.50 - $131,729.49 Annually

Location

WA 99260, WA

Job Type

Regular

Job Number

24-00128

Department

Public Works

Opening Date

05/20/2024

Closing Date

Continuous

FLSA

Exempt

• Description

• Benefits

Job Summary

This position works 40 hours per week.

This is responsible administrative and managerial work in the planning, organizing and coordinating of activities, budget and personnel of road and bridge maintenance division within the Spokane County Public Works Department. An employee in this position is responsible for a staff of technical, clerical and field operations.

TOTAL COMPENSATION: $120,438 - $168,613 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

Examples of Duties

Coordinate with department officials to draft a comprehensive long-range maintenance program. Recommend annual and short-term plans to implement program and implement plans as approved. Develop and implement division long and short-range goals and objectives including strategic plan and asset management program.

Determine maintenance needs of roads, bridges, drainage systems and other related facilities utilizing professional knowledge and interactive group processes; propose work plans, specifications and estimates for labor, equipment and materials for a variety of maintenance activities and projects. Implement approved work plans.

Manage the County Equipment Repair and Replacement fund, County Fleet and heavy equipment facilities.

Review and investigate complaints regarding county roads, utility systems, employee activities and other related items, taking appropriate action as necessary.

Represent the County Engineer in road division contract negotiations, MOU's, and other contractual labor matters.

Maintain records as required by law, ordinance or need, including electronically generated and stored data.

Evaluate division operations and recommend policy and procedures as necessary to improve efficiency and level of service.

Coordinate division activities with other divisions and departments and with outside agencies as required.

Conduct interviews; and recommend individuals for employment. Evaluate the performance of senior division personnel and recommend hiring, promotions or disciplinary action.

Consult with and advise construction, maintenance and equipment personnel in the maintenance division on broad policy issues.

Prepare maintenance division budget. Recommend cost control and budget monitoring methods. Assist in developing recruitment and selection processes for maintenance positions.

Establish labor, equipment, material and facility needs relative to the budget and operational requests.

Ensure division is complying with applicable safety regulations. Monitor and evaluate division's injury and safety record, initiate mitigation efforts to reduce injuries and improve safety within the division.

Represents the Department in labor negotiations, contract administration and disciplinary actions.

Performs other duties as assigned.

Minimum Requirements

Bachelor's degree in Business, Public Administration, Civil Engineering, Construction Management, or a related field. Five [5] years of progressively responsible related experience; plus, three [3] years of supervisory experience in a unionized environment preferred.

LICENSE: Valid driver's license.

Selection Factors

Knowledge of:

· materials, methods, and techniques used in road construction and maintenance

· heavy equipment repair and replacement

· computer language, data submission and report gathering

· practices of administration and management supervision

· methods and procedures of program planning and budget preparation

· principles and practices of public administration, organization, personnel management and modern supervisory practices

· project management including planning, scheduling, monitoring, and problem solving.

Ability to:

· learn, interpret and apply federal, state and local laws and regulations governing road maintenance activities

· effectively supervise, train, and evaluate the work of assigned personnel

· analyze and evaluate division operations, and make recommendations for action, policies and procedures

· make sound decisions and recommendations based on division needs, applicable legislation, and information received

· analyze situations quickly and objectively and determine a proper course of action; use appropriate independent judgment to make decisions of a technical, management and/or administrative nature in support of Department/County goals and objective

· establish and maintain effective work relationships with elected officials, department heads, associates, and with the general public

· understand and follow written and verbal instructions

· work effectively and productively with others

· communicate effectively verbally and in writing to audiences of various social, cultural, ethnic, educational and economic backgrounds

· effectively coordinate, perform and complete multiple duties and assignments concurrently and in a timely manner

· meet the travel requirements of the position

· physically perform the essential job functions

· be on 24-hour call.

Skill in:

· use and operation of personal computer, word processing, and spreadsheets

· use of independent judgment and effective decision-making in the application of a wide variety of laws, policies and procedures and in effective problem-solving

· dealing with emergency needs and situations arising out of the operation of road districts and related crews

· dealing with labor problems which may arise between labor and management or individual problems of affected employees

· establish clear expectations and enabling management teams to achieve them.

SPOKANE COUNTY

Employee Benefits Summary

The following is a brief list of benefits available to Spokane County regular employees. Complete information is available from Human Resources Department. This information is subject to change.

PAID TIME OFF

Spokane County Observed Holidays

Up to 10 (ten) paid holidays are observed by Spokane County.

PTO

Non-represented and a select group of represented employees receive a bank of hours that combine both vacation and sick leave into a paid time off bank. There is no waiting period to use this time and it starts out at almost 2 days per month accrual increasing in accrual rates annually for first 5 years.

Vacation

For employees with less than five (5) years of continuous service, the accrual rate is 1 day of vacation each month for a total of 12 days per year. After six (6) months, employees are eligible to take accumulated vacation time. (Please note the vacation time accumulation may vary depending on contract language).

Sick Leave

Sick leave is earned at 1 day per month and can be taken as the days are accumulated.

Other Leaves

Spokane County provides several other paid leaves such as: bereavement leave, jury duty and military duty leave.

INSURANCE BENEFITS

Medical Insurance

Two plans are currently available: Premera Blue Cross (PPO) and Kaiser Permanente (HMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents. Premiums are deducted each pay period (pay periods: 15th and last day of the month).

2023 Rates:

Premera

Employee Only: $38.04 per month

Employee & Spouse: $149.52 per month

Employee & Family: $209.60 per month

Employee & Child(ren): $136.16 per month

Kaiser:

Employee: $35.92 per month

Employee & Spouse: $140.56 per month

Employee & Family: $196.06 per month

Employee & Child(ren): $128.58 per month

Dental Insurance

Two plans are currently available: Delta Dental of Washington (PPO) and Willamette Dental (DMO). Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.

2023 Rates:

Delta Dental Willamette Dental

Employee: $5.74 per month Employee: $5.98 per month

Family: $11.48 per month Family: $11.96 per month

Group Life Insurance

The County provides a $25,000 group life insurance policy to employees. The County provides a $10,000 benefit for those represented by 492, 492CS & 492CL. This benefit is paid in full by Spokane County.

Long Term Disability Coverage

Provides an income protection benefit in the event of a long-term illness or injury at rate of 60% of income up to a maximum of $5,000 per month. Spokane County pays the full premium for this plan. Deputy Sheriff's receive a benefit through their union for disability.

RETIREMENT

Retirement Plan (401a)

Spokane County employees are automatically included in the Washington State Retirement System. Both the employer and the employee contribute to the plan. This retirement plan provides a guaranteed lifetime monthly benefit once vested and eligible for retirement.

Additional Retirement Plan Option (457b)

Employees may supplement their retirement income and save money on taxes by participating in this optional County program. Roth (after-tax) option is also available through this retirement plan.

VOLUNTARY BENEFITS

AFLAC

Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance. The employee pays 100% of the premium.

Travel Assistance

Provides additional travel protections anytime you travel more than 100 miles from home. Includes pre-trip information, emergency ticket replacement, and emergency evacuation coverage. This benefit is paid in full by Spokane County.

Flexible Spending Plan (FSA)

Spokane County sponsors a Section 125 Flexible Spending Account to allow out-of-pocket Medical & Daycare Expenses to be paid with Tax Free Dollars. Premiums are automatically set up pre-tax under the FSA.

Voluntary Term Life Insurance

Voluntary Term Life Insurance is additional optional life insurance provided through The Standard Insurance. New employees are guaranteed up to $50,000 for self and $20,000 for a spouse with no medical underwriting needed.

WORK/LIFE PROGRAMS

Employee Assistance Program

Employees and their family members are eligible to receive free counseling. There are also benefits relating to financial and legal concerns.

Reduced Cost Bus Pass Program

Spokane County participates in a program with STA which discounts bus passes to $5 a month.

Wellness Programs

There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.

Discounts

There are local and national discounts available to Spokane County employees.

Agency

Spokane County

Address

824 N Adams Spokane, Washington, 99260

Phone

509-477-5750

Website

http://www.spokanecounty.org/employment