Job Information
Monroe 2-Orleans BOCES Administrative Support Specialist CIPD Full Time, 12 months in Spencerport, New York
Provide administrative support and clerical assistance for Curriculum, Instruction and Professional Development (CIPD) Department.
Typical Duties:
Provide clerical support to the Coordinator of CIPD and 10-month Instructional Specialists
Maintain the Professional Development website and on-line course descriptions and registrations in Frontline Professional Growth system.
Coordinate workshops including: dissemination of flyers, arranging for consultants, review contracts, maintain registration database, create sign in sheets and name tags, keep attendance records, certificates, order refreshments and snacks for trainings, summarize evaluations, billing, etc.
Provide lead coordination for the Professional Development Center room reservations both internally and for outside groups following approved protocol.
Work directly with O & M and Instructional Technology specialist to set up rooms for conferences and greet participants.
Assist in the publication of the Professional Development Guide and publicize the newsletter coordinating the content with the BOCES marketing representative.
Work with Coordinator of CIPD, Assistant Superintendent and Administrative Assistant to complete CIPD reports and the BOCES 2 report card data.
Maintain and update the mailing and email distribution lists.
Answer office calls and emails to provide assistance to districts when necessary.
Create daily updates to the Electronic Display Board for building activities and make signs for the trainings in the Professional Development Center.
Work collaboratively with Coordinator of CIPD, Assistant Superintendent and Administrative Assistant to promote and assist with all Professional Development sessions.
Orders office supplies and creates other purchase orders as necessary in the Wincap system.
Other duties as required
Job Qualifications
Must possess or meet requirements for Civil Service title Office Clerk II or III.
Clerk II - High School diploma and 3 years of full-time or part-time or volunteer equivalent office clerical or secretarial experience; or an Associate’s degree in Secretarial Science, Office Technology or a closely related field plus 1 year of office clerical or secretarial experience, or
Clerk III - High School diploma and 2 years paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; or an Associate’s degree in Secretarial Science, Office Technology or a closely related field.
Application Deadline:11/22/2024
Civil Service Title: Office Clerk II or III (Competitive)
Job Number: CIPD/AdminSuppt-11/1/24