Job Information
EMCOR Group Administrative Assistant-Construction Group in South Windsor, Connecticut
Description
About Us:
EMCOR Services New England Mechanical (NEMSI) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. We offer a complete package of facilities services, including including HVAC, mechanical and electrical construction services, engineering, design, installation, repair and maintenance.
Job Title: --Administrative Assistant-Construction Group Part-time
Job Summary: --NEMSI is looking for a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Project Managers and Assistant Project Manager to ensure the timely and accurate preparation of administrative tasks for the Construction Group. This position is in-person in our South Windsor, CT office. 8 hour days Tuesday, Wednesday and Thursday 7-3:30, 7:30-4:00 or 8-4:30
Duties will include:
Filing and printing as needed
Assist w/ project close-outs
Printing and organizing IOM Manuals for distribution to customers
Print and consolidate Project Binders for field upon start of projects
Obtain and enter Opportunities into Dynamics Sales System
Assign Job #s / PO#s as requested
Coordinate and distribute Weekly Construction Job List
Attend bi-weekly Manpower Construction Meetings and update Projection spreadsheet as needed
Assist in completing Stored Material Back-up for Billing purposes
Price Work Orders based off contract T&M rates, and research COINS Acctg system as needed for material pricing and back-up
Obtain pricing from Vendors on an as needed basis
Issue Short PO’s as needed
Take Meeting Minutes as needed
Assist with equipment and material procurement requests
Assist in applying for Permits as needed
Check Requests
Update Warranty database and IOMM Storage folders for completed projects
Create Valve Tag Charts for field application
Other duties as assigned
Qualifications: --The successful candidate will be a team player who is detail oriented and a self-starter. Prior administrative experience required. Previous construction experience/environment preferred. Proficiency with the entire Microsoft office suite including Outlook and Teams as well as Adobe and the ability to prioritize a time sensitive workload is required. Must be organized, a self starter, have excellent communication kills, and be comfortable multi-tasking. Must be able to work well under pressure, be comfortable meeting last minute deadlines and have excellent verbal and written communication skills
We offer our employees a competitive salary and comprehensive benefits package including PTO and 401k with match, and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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