Job Information
Regeneron Pharmaceuticals Temp Administrative Coordinator I in Sleepy Hollow, New York
The Administrative Coordinator is primarily responsible for managing and providing administrative support to the Pulmonology CBU Lead, and the Pulmonology Sales and Marketing Leads with additional support to their teams.
Responsibilities include, but are not limited to, calendar management, coordination of inhouse and offsite meetings (sourcing, planning, execution), expense reconciliation, and arranging US and international travel. The coordinator should exercise considerable judgment and initiative with the ability to influence stakeholders and understand key relationships, while ensuring sensitive data is held in strict confidence.
A Typical Day Might Look Like This:
Proactively manage calendar for the Pulmonology CBU Lead using a thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and problem solve when scheduling conflicts occur.
Arrange and coordinate travel logistics for the Pulmonology lead which may include conference registrations, travel and meeting itineraries, air, hotel, and ground transportation.
Responsible for on and offsite brand meetings planning, including catering, rooming lists, audio visual requests, and team builders, while ensuring adherence to budgetary guidelines.
Occasional domestic travel in support of the annual National Meeting, brand planning meetings, and various department team builders may be required.
Work closely with our external collaborators to coordinate meetings and events.
Demonstrates a working knowledge of company policies, procedures, resources and where to find them.
Implements a highly organized and efficient administrative workflow. Identifies, develops, and/or supports administrative process improvements.
Work closely with the other Immunology administrative coordinators, including weekly touchpoints to review priorities and important brand activities.
Process and submit purchase requisitions and enter information into the contract management system.
Reconcile expenses for the Pulmonology CBU Lead as well as expenses incurred for offsite meetings; and department purchasing card.
Actively manage customized brand email distribution lists.
Complete visitor pre-registration and provide internet access for attendees. Meet, greet, and escort guests to conference rooms.
Onboard new, in-house employees (includes ordering preferred laptop and peripherals, seat assignment, supplies).
Any other ad hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and inhouse gifts.
Work with IT to organize Teams Live Events for the Field Sales and Marketing Teams.
This role may be a fit for you if you:
Demonstrates strong organizational skills and ability to understand Commercial Business Unit priorities.
Highly independent and shows advanced judgment and critical thinking skills.
Comfortable leading projects. Ability to collaborate with team members cross-functionally.
Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality.
Proficiency in MS Office is necessary. Knowledge in SharePoint, Concur, Oracle, iCertis and MS Teams are preferred but not required.
Adaptive learner who can shifts gears with ease and make good decisions during change or ambiguity.
Exercises good judgement and willing to go above and beyond; takes initiative.
To be considered for this role, we expect you to have an associates degree and a minimum of 5+ years of relevant work experience. Ability to multi-task and manage several tasks/projects simultaneously. Works comfortably with all levels in the organization. Recognizes the importance of anticipating the needs of senior leadership.
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.