Job Information
CBRE Facilities Coordinator in Singapore, Singapore
Facilities Coordinator
Job ID
173000
Posted
03-Jul-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Building Management, Engineering/Maintenance, Facilities Management
Location(s)
Singapore - Singapore
About the Role:
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
What You’ll Do:
Manage and coordinate soft services activities such as janitorial, housekeeping, pest control, landscape, pest control, etc. and provide general administration support as and when required
Performs inspections and prepares reports. Ensure site equipment and facilities are well maintained and renewals are in place. Work with the team to ensure site safety and management is place.
May coordinate and manage move, add and change activities.
Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost centre coding.
Assigns work orders to handyman, subcontractors and vendors. Communicates work orders to handyman and assists management in resolving problems. Ensuring no down-time on critical system or equipment.
Managing and oversee office supplies such as pantry supplies, stationeries, first aid items, etc. Ensure that they are checked regularly and are replenished.
Maintains files on work orders, proposals, quotation and service reports.
Manage season parking applications, termination and related services.
Any other duties assigned by Facilities Manager.
What You'll Need:
High school diploma or general education degree (GED). Minimum of 2 years of related facilities work experience.
Possess strong interpersonal skills with a service mindset (customer-oriented).
Highly motivated, meticulous, and willing to be cross trained in various aspects of facilities.
Team player with good communication and organization skills.
Perform multiple tasks effectively and able to work in a fast-paced environment.
Competency in MS Office applications. Familiarity of Apple apps and product is a plus.
Strong problem-solving skills and demonstrate positive attitude.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures.
Verifyall vendors’ payment and able to perform GR, invoicing and issue PO to vendors.
Achieve client satisfaction and successful implementation of services.
Able to resolve problems in the quickest way possible and input ideas to help steer the team in the right direction to allow Facilities Team to perform at its best.
Ensure all SLAs (Service Level Agreements) and KPIs (Key Performance Indicators) within the contract are met.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)