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Rowan-Virtua School of Osteopathic Medicine

Job Title: Staff Assistant

Department: Academic Affairs & Student Services, Problem-Based Learning Curriculum Track

Facility: School of Osteopathic Medicine, Sewell

Reports to: Director of Problem-Based Learning

SUMMARY:

Problem-Based Learning (PBL) is a self-directed learning methodology and curricular track where medical students learn the foundations of science knowledge within the context of clinical cases during the first two years of medical school. This opportunity will help to support the PBL curriculum administration, while providing strong customer service to medical students as they navigate a complex curriculum. Under the direction of the Director of Problem-Based Learning, the Staff Assistant supports faculty and students in the teaching and evaluation of student performance; creates, coordinates and disseminates relevant information and class schedules for students, faculty and staff; and serves as a resource for student directed learning issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Understand and adhere to Rowan-Virtua SOM compliance standards as they appear in corporate Compliance Policy, Code of Conduct, and Conflict of Interest Policy.

• Provides administrative support to the Director of Problem Based Learning and the PBL department, including calendar management, travel arrangements, assisting with official correspondence, screen calls and provide information in accordance with organizational policy, and coordinating meetings.

• Expedites and coordinates services such as PBL room maintenance, cleaning, and repairs. Includes contacting vendors and coordinating repairs when needed and tracking warranties.

• Performs inventory control and ordering office and classroom supplies for PBL program.

• Assists students and faculty session coordination during Monday, Wednesday, and Friday morning PBL-1 and PBL-2 classes.

• Proctor examinations when needed.

• Assist with the set-up of supplies and technology for Osteopathic Clinical Skills labs.

• Supports faculty research grants when needed.

• Helps support students and faculty in the DxR Platform.

• Provides reception and front desk coverage, greeting all visitors.

• Provides support for standing committee meetings as needed.

• Prepares and/or compiles special reports, monthly reports, meeting minutes, and other related reports within prescribed guidelines.

• Assists with maintaining the one45 curriculum management system.

• Provides cross coverage for other members of the administrative team as needed.

• Maintains essential records as needed.

• Coordinates and tracks the PBL student absences at all campus locations, utilizing the departmental workflow.

• Implements the religious excused absence process for PBL students at all campus locations.

• Keeps abreast of all federal, state, and Rowan University regulations, laws, and policies as they presently exist and as they change or are modified.

• Performs other related duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must have excellent organizational skills, take initiative to maintain and make recommendations to the Director of PBL regarding processes; have proven ability to work cooperatively with faculty, students and staff; be customer service focused; and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor’s Degree in Business Administration, Social Sciences, or a related discipline, plus one (1) year of related experience in a business office, government agency or a university setting required. Applicants lacking the degree may substitute appropriate related experience on a year-to-year basis.

Advanced knowledge of Microsoft Excel, Word and PowerPoint and the ability to quickly learn new software is required. Knowledge of Canvas, One45, Concur, Google Drive, and WebEx is preferred.

Experience with diverse populations. Record of respect and openness towards people whose social and cultural background is different from one’s own. Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

NOTES:

• Only completed, online applications submitted on or before the deadline will be considered.

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.