Job Information
University of Washington GRANT MANAGER in Seattle, Washington
Req #: 241671
Department: GRANT AND CONTRACT ACCOUNTING
Job Location Detail: Hybrid Available - 3 days a week in office
Posting Date: 12/19/2024
Closing Info: Closes On 01/02/2025
Salary: $6,691 - $7,941 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Grant and Contract Accounting has an outstanding opportunity for a Grant Manager to join their team.
The Grant and Contract Accounting (GCA) Grant Managers are responsible for leading the award set-up, invoicing, reporting, cash management, compliance, and office support areas within the GCA. This position performs professional accounting functions including, but not limited to, complex reporting, analysis and reconciliation. The Grant Managers provide leadership for personnel in all areas of GCA. Additionally, this position participates in the Lean process improvement activities by leading and interacting with internal and external customers to meet and/or exceed our campus customer needs.
Grant Managers supervise and provide training for the grant / contract award setup process, financial reporting, monthly invoicing, reconciliations, cost share tracking, award compliance, department communications, and award closeout.
DUTIES AND RESPONSIBILITIES Set, clarify, and align goals and expectations
As a member of the GCA leadership team, develop long-term organizational plans addressing staffing, unit functions, procedures, and policies and actively engage in quality and process improvement (Lean) initiatives.
Utilize Lean principles for daily rapid change management, goal setting, prioritization, implementations, and reflections to improve processes for internal and external customers.
Support post Workday Finance go live as the business subject matter expert in core GCA processes.
Carry out the four key Lean systems: Create GCA strategy that is aligned throughout the organization Ensure effective visual management Support daily kaizen Actively engage in leaders’ standard work including effectively running daily huddles and weekly and monthly stepbacks.
Attend manager meetings to stay abreast of current GCA news and activities Actively works in planning and communicating issues related to assigned workgroups which may affect the entire office.
Plan and assign work including preparing for the fiscal year-end close and biennium close.
Establish goals and deadlines to ensure that work is completed timely.
Develop a proactive outreach model to learn more about customers and their needs and tailor services to meet those needs.
Ensure that service delivery is creative, responsive, knowledge-based, anticipates needs, and builds relationships. Assist customers (PIs, Administrators, Managers, and fiscal staff) with administrative inquiries. Decide when it is appropriate to research questions/issues and when to delegate a task.Support and help maintain standards
Review and approve accounting transactions, journal vouchers, management reports, and internal accounting reports for completeness, accuracy, and compliance.
Supervise the preparation and approval of complex accounting reports, invoices, and award reconciliations. Provide staff with feedback to build team member’s understanding and skills.
Coordinate across units within GCA to ensure consistency in the application of policy and procedures, quality of service, and awareness/implementation of new and changing regulations.
Develop and implement controls and procedures for grant and contract processes including award setup, invoicing, reporting, closeout, and coordination with the leadership team on cash processes, aged receivables, cost-sharing, compliance review, and reconciliation.
Coordinate oral and written interdepartmental and agency communications regarding policies, procedures, rules, and regulations Assist in establishing internal controls. Integrate procedures and internal controls for automated mainframe and in-house accounting systems.
Coordinate accounting processes to incorporate new and amended University, state and federal regulations. Work with other divisions within Finance & Administration and other University offices to develop policies and procedures related to grants and contracts and to respond to changes in external regulations.
Assist in audit coordination and establish and implement accounting procedures based on audit recommendations.
Communicate new and amended policies and procedures to Principal Investigators, Department Chairpersons, Administrators, and fiscal staff. Work closely with central staff units and campus department leaders to communicate process improvement ideas and develop good working relationships.Teach, coach, train
Coach and provide guidance to teams that include Budget Fiscal Analysts, Budget Fiscal Analyst Leads, and Student Interns.
Develop teams that are collaborative, share information and feedback, educate and trains themselves and others, resolve conflict, and recognize others' work.
Prepare personnel evaluations in accordance with GCA office and University policy to ensure all employees are aware of their expectations and performance.
Document employee performance problems in accordance with Union, Personnel Board, and University requirements and recommend disciplinary action when necessary.
Participate in hiring team activities, and provide input on hiring decisions.
Interviewing and selecting new employees.
Maintain personnel time records and leave requests.Help prioritize and support the completion of actions and ideas
Meet with staff daily to share ideas, give direction, and resolve problems.
Other duties as assigned.Train & cross train staff within Finance, Planning, & Budgeting MINIMUM REQUIREMENTS
Bachelor’s Degree in Accounting or Finance and a minimum of four years of experience as an accountant to include one year of progressively responsible leadership/management experience; demonstrated commitment to developing others to become leaders. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
Experience and ability to exercise discretion and independent judgment effectively in the decision-making process in a fast-paced, high-demand environment undergoing rapid process changes.
Demonstrated experience using personal computers, specifically using spreadsheets, word processing, and database software. Computer experience/knowledge must be at a level necessary to develop applications that will enhance service and products to GCA customers, primarily research faculty.
Working knowledge of the University's online Financial Accounting System.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. DESIRED QUALIFICATIONS
Experience working with the Lean method of process improvement. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.