Job Information
University of Washington COUNSELING SERVICES COORDINATOR in Seattle, Washington
Req #: 232137
Department: OFFICE OF MINORITY AFFAIRS AND DIVERSITY
Posting Date: 03/20/2024
Closing Info: Open Until Filled
Salary: $5,176 - $5,834 per month
Limited Recruitment:
Other
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf ) Although open until filled, applications received by 4/3/24 will receive priority consideration.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
For over 55 years, the Office of Minority Affairs & Diversity (OMA&D) has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at UW and together, we help the university work toward its vision for becoming a more just and equitable campus community. More information about the Office of Minority Affairs & Diversity is available at uw.edu/OMAD.
Within OMA&D is the College Access unit that implements programs focused on expanding access for underserved communities by partnering with K-12 school districts, two-year colleges, and community coalitions. The Gaining Early Awareness & Readiness for Undergraduate Programs, Rural Initiatives in STEM Education and Undergraduate Programs (GEAR UP RISE UP) is the largest college access program serving middle and high school students.
The University of Washington GEAR UP Program (Gaining Early Awareness & Readiness for Undergraduate Programs) RISE UP serves 8,000 students throughout Washington State with an annual operating budget of $4 million. The goal of the GEAR UP grant is to increase student college-going rates and preparedness by enhancing educational environments and creating sustainable programs at the middle school and high school grade levels. Focus is on interventions/activities that intentionally provide students with opportunities for acquiring intellectual and interpersonal skills that will increase their likelihood of success and retention at the post-secondary level.
The GEAR UP RISE UP program has an outstanding opportunity for a Counseling Services Coordinator (NE S 7).
Under the Direction of the GEAR UP Director and Assistant Director the Counseling Services Coordinator (CSC) develops, plans, and delivers GEAR UP services to low-income and first-generation students and their families in Yakima School District. The CSC will help refine and implement GEAR UP’s grant objectives, procedures, practices, and policies and serve as the main point of contact for students, family, and the public for information about GEAR UP. The CSC monitors student performance and identifies students in need of extra support or intervention.
The Counseling Services Coordinator position requires the use of sound judgment and expertise and understanding of the Yakima school district and higher education policies, including rigorous secondary curriculum and graduation requirements and postsecondary admissions, financial aid, and career development. The position also requires an understanding of UW, Yakima School district and GEAR UP grant policies and regulations, and the educational landscape for low-income and first-generation student populations. This position requires the ability to collaborate with GEAR UP central office and district administrators, superintendents, principals, counselors, teachers, and staff; and community partners to provide optimal services to students. This position requires the ability to utilize multiple systems for collecting, organizing, and presenting information including databases, web sites, and content management systems.
This position is stationed in a remote site: Yakima School District Middle/High School buildings in Yakima, Washington. This position will interact with school administrative level staff such as the principal, counselors and teachers, as well as community-based organizations.
This position is a grant-funded position and continuation is dependent upon grant funding.
The Counseling Service Coordinator (CSC) for the GEAR UP RISE UP will work with students, families, k-12 schools, and college campuses to promote and develop strategies, activities, and resources to ensure college readiness and first year success in post-secondary education and success of low-income first-generation students.
DUTIES AND RESPONSIBILITIES 60%
Implementation of grant and services: Conduct advising sessions at each GEAR UP school, monitor student progress, and communicate with students, families, teachers, and guidance counselors to support students and overcome obstacles to their success.
Advise students about course selection and placement in advanced coursework and arrange for tutorial support, behavioral interventions, or referral to service agencies when needed. Provide information regarding financial aid for postsecondary education.
Work with students and implement activities and services to student to improve the number of students who obtain a high school diploma and enroll into a postsecondary program of study by providing individual advising sessions to GEAR UP students and their families in the following areas: college research and selection, scholarship and financial aid applications, college enrollment and financial literacy.
Work with building principals to develop and set up education programs for extended day learning to continue student academic development after and before school, Saturdays, and summer school.
Monitor completion of college, financial aid forms and applications, scholarship applications, and college enrollment requirements for annual performance report (APR).
Provide programming as services to participants and parents in the forms of family financial literacy nights, field trips, cultural events etc., to educate our participants and disseminate information in the target schools about postsecondary options.
Work with teachers to identify at-risk students in need of academic support services.
Conduct outreach activities, special programming in STEM, introduce eligible students to institutions of higher education through campus field trips and school-based sessions.
Provide services to eligible students in the participating cohort through their first year at an institution of higher education.
Provide tutoring in all subjects and as necessary. Provide mentoring services. Supervise all student tutoring and mentoring GEAR UP programming and services. Disseminate information that promotes the importance of higher education.25%
Administrative Functions: Develop and implement GEAR UP activities and services to meet the grant goals and objectives.
Document activities for program reporting requirements and external evaluator for the purpose of the Annual Performance Report.
Identify and record cost share activities for required program goals.10%
Develop and implement an annual subaward budget to reflect the required and permissible services allowed by the federal grant allowable expenses.5%
Other duties as assigned.This position is based out of Yakima Middle/High School in Yakima Washington. This position will include frequent travel between target schools, and some regional travel. The work schedule will include evenings and weekends as needed to support student and community events. Work is performed typically in a school/office environment and uses a computer, telephone and other office equipment as needed to perform duties. Travel for professional development is also required; varies by year MINIMUM REQUIREMENTS
Bachelor's Degree and 2-3 years experience working in education setting.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
Experience working in a K-12 or post-secondary education setting, providing college access services for students and parents or experience working with large federal or state grants including GEAR UP, TRIO, Upward Bound, or TALENT SEARCH.
Effective program management skills including setting goals and communicating them to stakeholders, ongoing communication with stakeholders, relationship management, meeting reporting requirements, managing time effectively, prioritizing tasks, and meeting tight program deadlines.
Excellent interpersonal and communication skills, including public speaking and articulating ideas clearly in person and in writing required.
Experience working with high school and college students from historically excluded minority, low income or first-generation backgrounds and demonstrated ability to work effectively with diverse populations required.
The ability to work independently and as part of a team.
Bilingual written and oral in Spanish. DESIRED QUALIFICATIONS
Experience working in Bilingual and/or bicultural environments and engaging students and families
Knowledge of GEAR UP RISE UP partner schools, regional initiatives, and communities.
Knowledge of WA State Post Secondary Institutions and pathways, including college admissions and finance requirements
Experience working with middle and high school students from historically excluded minority, low income or first-generation backgrounds and demonstrated ability to work effectively with diverse populations.
Proficient in Microsoft Office including Excel PowerPoint, SharePoint and Teams.
Bilingual and Biliteral in Spanish Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.