Job Information
Aston Carter Office Administrator in Savannah, Georgia
Description:
The front office of an industrial manufacturing company is seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. Responsible for processes and associated procedures and business rules for the following: • Administration of company vehicles, cell phones, and credit cards • Assist management teams with meeting administration and travel bookings • Compile and keep track of subcontractor hours • Assist customers and vendors with Certificates of Insurance when necessary • Training confirmation and travel bookings • Managing personnel profiles in systems (SAP, Siebel, PC, etc) • Order and manage company printers and copiers • Order office supplies, business cards, and marketing materials for branches • Ensure hourly time entries are correct and according to Company policy • Assist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employees • Escalate any recurring issues, and assist with process improvement • Coordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracy • Enter expense reports into SAP on behalf of team members • Process AP bills and work with vendors to update their remit to information • Agreement and asset creation and/or review • Use the current Siebel system in the agreement entry process efficiently • Develop competency and use processes and tools provided for this role. • Use queries and reports to assist in daily job functions. • Strict adherence to the organization’s agreement requirements and order process flows relating to the sales and service handbook guidelines. • Coordinate customer data maintenance • Execute all functions in line with the applicable delegation of authority • Review invoicing data for accuracy and ensure compliance to customer requirements • Complete the invoicing process within SAP • Send invoices to end customers • Maintain customer contact information and billing requirements • Complete customer follow-up to ensure the receipt of invoice and payment expectations • Assist in resolving customer disputes, sometimes working with other internal groups • Submit invoices to customer third party billing sites as required • Other duties as assigned by supervisor
Skills:
Administrative support, Office management, Data entry
Top Skills Details:
Administrative support,Office management,Data entry
Additional Skills & Qualifications:
Must have 2-4 years of experience in office administration related duties. Knowledge of basic accounting and office administration principles required. Must have well-developed data entry skills including speed, accuracy, and experience with Microsoft Office products. Must be very proficient with Microsoft Excel. Must have professional telephone skills, good interpersonal skills and multi-tasking and prioritizing abilities.
Experience Level:
Entry Level
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.