Job Information
BeiGene Senior Administrative Assistant in San Mateo, California
General Description:
To provide diverse expertise in administrative support to the Vice President and Global Head of Clinical Biomarkers and Companion Diagnostics (CBCDx) organization by anticipating, determining, and fulfilling customer’s needs in a proactive, well-organized and customer-oriented manner.
Essential Functions of the job:
This person will provide timely, accurate, and effective Administrative support to the Vice President and Head of CBCDx and his leadership team, contributing to organizational and corporate goals
Able to make independent decisions regarding calendar priorities to reduce conflicts and accommodate high priority commitments
General office responsibilities include: maintain multiple calendars; plan, schedule and coordinate complex meetings, travel, onsite/offsite meetings; process payments and expense reports and utilize computer software applications to maximize department efficiency
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction with ability to be available for support outside normal working hours (including some evenings and weekends)
Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review
Exercises exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.
Participates, plans, coordinates and prioritizes work within or across departments by providing project leadership, direction, training and assistance to others
Act as a Mentor or Peer Advisor to other Administrative Professionals within BeiGene
Understand and troubleshoot from a broader perspective and anticipate the impact/implications of the problem(s) and proactively offer solutions
Meeting material presentation preparation, support and delivery as needed
Manage meetings (set agenda, organize meetings, generate minutes)
Take on responsibilities as they arise to drive results
Computer Skills: Microsoft Office, data analysis skills
Other Qualifications:
Experience supporting a senior executive in a fast-paced and demanding corporate work environment, highly organized with the ability to multi-task and high attention to detail
Highly collaborative and leads by example.
It is essential to be highly skilled in writing and communications, persuasion and positive influence of others.
Familiarity with Microsoft 365, Teams, Zoom,
Possess strong meeting planning skills, coordination, interview scheduling and logistics
Management for teams and work groups including all-hands and town hall style events.
Strong skill set in supporting executive level management, including managing travel (domestic and international), expenses (Concur) and complex calendar management.
Fluency in Mandarin is a plus
Flexibility in work time eg coordinating with colleagues in Asia and Europe is important
Travel:
3-4 Days in office San Carlos.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.