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We are hiring a energetic Office Coordinator onsite in San Mateo!

$38-$40/HR

THIS IS A PART TIME POSITION 20-30 HOURS A WEEK

MAIN RESPONSIBILITES:

• Greet visitors with a proactive/positive and helpful attitude, notifying hosts when their guests have arrived

• Ensure proper operation of facilities and IT hardware in Office (key fobs, polycoms, video conferencing, etc)

• Ensure the smooth operation of the office by being a point of contact with outside vendors, including building maintenance and facilities service providers

• Work closely with IT, Facilities and the building management to ensure appropriate access of the facilities.

• Track facilities-related expenditures and manage to the agreed budget

• Oversee implementation of local Environmental Health & Safety (EHS) programs, such as evacuation plans, first aid supplies, ergonomic assessments, and any other EHS-related requests

• Receive, sort, and distribute packages and daily mail as well as arrange shipping and mail services for team members when requested

• Manage our relationship with the building cleaning service to ensure that the reception area, kitchen, and office space are clean and tidy

• Answer the corporate phone line and distribute messages and voicemails to appropriate team members

• Collaborate closely with other supporting functions and project managers across the team to plan and organize various meetings and events.

• Organize, process, and archive contracts using our internal systems in alignment with organizational policies and processes

• As needed, route purchasing requests through requisitioning system (DocsWeb) and track service or goods delivery for Finance reconciliation on behalf of US-based colleagues

• Meet regularly with key partners, including IT and Business Operations, to align on current and upcoming projects, reprioritizing tasks and communicating with partners as needed

• Meet regularly with the Executive Assistant and Commercial Field Coordinator to align on administrative tasks and better support the leadership team

• Support Executive Assistant with tasks including, but not limited to, booking meeting rooms, ordering office supplies and catering for meetings

YOU COULD BE THE PERFECT FIT IF YOU HAVE:

• 4+ years of administrative, office manager, or project management experience

• Working knowledge of Microsoft Office systems (Word, Excel, Powerpoint, Outlook), Zoom, Concur, and/or the ability to quickly learn new software

• Interest in experiencing life at a fast-growing biotech company

• High school diploma or equivalent, Associates Degree or higher strongly preferred #CB #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.