Job Information
Bechtel Corporation Administrative Assistant in San Jose, California
Requisition ID: 281498
Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: San Jose, CA
Salary Range: $67,860 - $91,610 annually (Determined by function, education, experience, and qualifications of the applicant.)
Extraordinary teams building inspiring projects :
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
Project Overview:
Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa Station in north San Jose, through downtown San Jose, and continuing to Santa Clara.
This landmark project is a six mile, four-station extension, linking the Phase I terminus at the Berryessa/North San Jose BART station to the Santa Clara Station in the City of Santa Clara. BSVII is planned to include a 54-foot single-bore tunnel, three underground stations, one at-grade station and a maintenance facility.
Job Summary:
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to the project team. #LI-KL1
Major Responsibilities:
Provides administrative and clerical support to project team.
Formats, proofreads, and distributes various routine correspondence, reports, and forms using standard software applications.
Assists with the preparation of daily/weekly/monthly reports and other deliverables to project owner.
Maintains organization charts, training records, contact lists, and other project documents.
Reviews invoices and coordinates with accounting to facilitate timely processing.
Schedules, sets up, and coordinates meetings and functions (e.g., lunches, workshops, special events).
Assists with onboarding of new team members.
Stays abreast of key issues, commitments, and priorities of project team.
Manages calendars.
Issues PPE and maintains PPE supply.
Coordinates travel arrangements and travel itineraries.
Prepares detailed expense reports using Concur or other expense report software as required.
Performs other duties as assigned.
Education and Experience Requirements:
Requires 4-6 years of relevant work experience.
Associates degree or higher is preferred.
Required Knowledge and Skills:
Demonstrated knowledge of administrative functions, including budget and financial functions.
Advanced knowledge of software applications including Microsoft Office (Word, Excel, Powerpoint), creating spreadsheets with mathematical functions, and enhancing presentation reports.
Excellent written and oral communication skills.
Attention to detail and follow through.
Able to prioritize tasks and manage multiple projects on a tight deliverable schedule.
Able to work well in collaborative, fast-paced environment.
Knowledge of engineering and construction industry terminology.
Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
Diverse teams build the extraordinary:
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com