Job Information
Navy Federal Credit Union Lease Administrator in San Diego, California
Overview
The Lease Administrator is responsible for resolving real estate operational issues for Navy Federal's existing and growing portfolio of Branches, Remote ATMs, and field offices. The Lease Administrator, in conjunction with the Senior Lease Administrator, will be responsible for: 1) managing critical lease, license, and operating agreement documentation, 2) providing accurate interpretation and management of lease, license, and operating agreement documentation, 3) performing substantive research related to NFCU leases to maximize tenant rights and ensure compliance with landlord and tenant obligations, 4) management of all lease, license, operating agreement documentation in the real estate information system, and 5) processing monthly rent payments and reconciling landlord pass-through expenses(NNNs). The position will provide BOFM's support on real estate matters effecting the existing and expanding branch, remote ATM, and office network throughout the World, including on DoD installations.
Responsibilities
Abstract and set up of all lease documents (new leases, amendments, terminations, assignments, subleases, etc.) and other real estate agreements in FM Systems or other real estate system, for assigned properties (100 to 250 properties).
Review and interpret legal terminology and lease clauses for all Branch Operations stakeholders consulting with Senior Lease Administrator, Real Estate Project Managers, and General Counsel as necessary
Calculate and enter necessary billing adjustments for rent, rent increases, CAM, taxes, insurance, and any other landlord pass-through as well as Tenant Improvement credits and other abatements.
Maintain all relevant lease information including key dates, rent, and critical lease provisions.
Track critical dates with Real Estate Project Managers
Process Monthly rent payments for all leased branches, remote ATMs, and small offices
Coordinate payment of any rent overpayments, shortfalls, and reconciliation credits and/or payments
Review leases and gather all required Tenant Improvement documentation
Submit construction documentation packages to landlords; respond to landlord queries as necessary
Track and process Tenant Improvement payments
Prepare and submit Annual Financial Plan (AFP) rent and operating expense budget in accordance with Navy Federal lease accounting policy
Track AFP rent budget to actual rent expenses and document anomalies
Maintain Real Estate Plan components as assigned by Senior Lease Administrator
Lease Renewal - rent roll
Maintain project cost center information
Prepare and submit quarterly 5300 reporting of outstanding lease obligations to Accounting
Gather and distribute ad hoc real estate reports
Route Lease memos for internal approvals
Coordinate real estate contract execution (lease, sale agreements, etc.) with Procurement, including providing all supporting documentation necessary for execution.
Enter and maintain FM Systems data for assigned properties
Maintain landlord, property management, and association information in FM Systems
Maintain branch region assignments and other divisional information in FM Systems
Maintain all reporting from FM Systems including working with vendor to refine report queries and formats
Conduct periodic audits of FM Systems to ensure team compliance with FM Systems data integrity
Work with system owner to implement system improvements to database and reporting as required by BOFM leadership
Directly manage the relationship with one or more of the team vendors below: Property Condition Assessments, Property Tax Valuation Disputes, Real Estate Information System, Brokers
Maintain current CoStar agreement and allocation of team licenses
Maintain current Tenant Representation and Listing agreements, and process renewals
Process vendor invoices in P2P; verify validity of charges by reviewing all vendor documentation
Process paperwork for new and renewal business licenses
Process payment for all branch, ATM, small office business licenses
Process and react to Legal Notices, coordinating with Senior Lease Administrator and General Counsel
Process annual and event Certificate of Insurance documentation as well as ad hoc insurance requests
Coordinating with Senior Lease Administrator, interact with landlords on document discrepancies
Respond to queries received to Lease_Admin email alias
Other projects as assigned including sorting and delivering BOFM mail
Perform other duties as assigned
Qualifications
Exposure to lease administration processes and practices
Exposure to payment processing or account reconciliation
Ability to interpret complex commercial lease language
Excellent attention to detail
Excellent computer skills with an understanding of spreadsheet, word processing, database software and the Internet
Advanced organizational skills
Advanced verbal and written communication skills
Excellent problem solving skills
Desired Qualifications
Prior experience with using a lease administration database
Bachelor's Degree in Finance, Business or Accounting
Hours: Monday - Friday, 8:00AM - 4:30PM
Locations: 820 Follin Lane Vienna, Virginia 22180 | 5550 Heritage Oaks Dr. Pensacola, FL 32526 | 141 Security Drive Winchester, VA 22602 | 295 Bendix Rd Suite 250 Virginia Beach, VA 23452 | 4 Concourse Pkwy, Suite #100 Sandy Springs, GA 30328 | 9001 Airport Fwy #925 North Richland Mills, TX 76180 | 11270 St. John’s Industrial Pkwy South Jacksonville, FL 32246 | 9999 Willow Creek Road San Diego, CA
About Us
Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks.
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• Yello and WayUp Top 100 Internship Programs
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Equal Employment Opportunity: Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/Disability EOE/AA/M/F/Veteran/Disability
Hybrid Workplace: Navy Federal Credit Union is a hybrid workplace, and details will be discussed during your interview process.
Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team’s discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position
Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.
REQNUMBER: 22384