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Pape-Dawson Engineers Administrative Assistant in San Antonio, Texas

This position will provide administrative support to multiple engineering project teams as well as senior leaders.

  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite- primarily MS Excel and MS Word

  • Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects

  • Process and distribute confidential and sensitive information/documents

  • File, retrieve and scan corporate documents, records and reports

  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested

  • May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings

  • Photocopy and fax information as needed or requested

  • Provide administrative support to other division's engineering project teams within the organization as needed and requested

  • 5 years' experience in a similar administrative support role, preferably in the AEC industry

  • Previous experience in an administrative role handling highly sensitive and confidential information

  • Exceptional communication skills, both oral and written

  • Effective interpersonal skills with any level of employee within an organization

  • Must be extremely proficient and have advanced skills in MS Office Suite, specifically MS Excel; experience with Deltek Vision a plus

  • Must be able to meet deadlines and respond professionally to changing work assignments and priorities

  • High level of accuracy in work product; extremely detail oriented

  • Ability to work independently and as a self-starter with a high level of initiative

  • Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed

  • Must be dependable and reliable

  • High School education or equivalent

AEC Industry and Deltek vision experience

ID: 2020-2263

of Openings: 1

External Company Name: Pape-Dawson Engineers

External Company URL:

Street: 2000 NW Loop 410

Post End Date: 10/16/2020