HireVue Senior Executive Assistant (Remote) in Salt Lake City, Utah
Senior Executive Assistant to Engineering
Location: Fully Remote, must reside in a Mountain Time Zone state
Do you stand out from the crowd?
If you are an Amazing Senior Executive Assistant who’s capable of owning a wide range of responsibilities, to help make the engineering team as effective and efficient as possible, then keep reading!
In addition to the standards, HireVue offers a competitive total compensation package, including:
Base + bonus + 401K match
Dental + vision + medical (with HSA company contribution if applicable plan selected)
Flexible PTO (ask us about half-day Fridays!)
What you’ll be doing:
You'll be assisting our Senior VP of Engineering and her leadership team; you’ll play a key role in HireVue’s engineering team’s success! We’re looking for someone who can anticipate needs and proactively bring the right people and resources together. You’ll manage critical aspects of deliverables and special assignments by establishing objectives, have excellent reporting capabilities and a high level of confidentiality (see first bullet below), help determe priorities, manage time, gain cooperation of others, monitor progress, problem solve, and make adjustments to plans. Phew! We know that’s a lot but that’s because your work will have a high impact, which means you should be excited to continually explore opportunities to demonstrate yours and the engineering team’s value.
To give you a better idea, here are some of the specific tasks you’ll be owning:
Reporting on data from internal information and ticketing systems for both personnel or projects related summaries. You’ll be the go-to person to provide visibility into what's happening where, which will inform many aspects of strategy for the engineering leaders.
Manage executive calendars, including scheduling internal and external meetings and resolving scheduling conflicts
Participate in meetings, take notes, and follow up on action items
Prepare presentation materials or other important internal communications
Solicit a wide range of suggestions, make unified proposals, and then implement them
Improve quality results by studying, evaluating, and re-designing processes, implementing changes
Coordinate logistics for off-site or virtual meetings and team-building events, as well as host internal departmental All-Hands meetings
Arrange domestic and international travel
Prepare expense reports, create and manage purchase order, and coordinate vendor subscription renewals
Maintain updated team alias/distribution lists, Slack channels, and shared team folders
Manage onboarding process for new senior leaders
Perform other duties and admin-related tasks and projects as assigned
Virtual happy hours, coffee chats, engineering lunches, and more! Slippers encouraged.
We encourage you to use that flexible time off policy! (just don’t let your team down!)
Our most important “Attrivute” is “Act Like an Owner”. Others are “Keep it Simple”, “Disagree and Commit”, and “Customer Obsession”.
The Engineering team supports a culture of collaboration (see “Attrivutes” above)
You’ll get to play an active role in a people-first leadership team
We have Mountain Bikers, Road Bikers, Skiers / Boarders (dawn patrol & resort), Runners, Video Game heroes, Movie Buffs, Musicians, and every other variety of people. We have Family people, Single people, Happy people. Someone here is just waiting to be your friend!
Fill out our very basic application form or reach out to us (apply, email, shout, call)
We send you a link to use our awesome software and tell us more about yourself (includes an excel tech assessment and games)
We invite you to do a Live interview using our software, so you can meet the team. You’ll learn more about us while we learn more about you.
And now, for the nitty gritty:
Located in Mountain Time Zone, with typical working hours 8am-5pm, with occasional duties outside of this time window
Excellent written and verbal communication skills
Enthusiastic, self-motivated and with a can-do attitude
Able to manage multiple leaders/executives with different working styles
Demonstrated success where personal results and accountability are evident
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
The capacity to independently see a project through from start to finish
Proficiency with Google apps, Microsoft Suite, and Zoom
Demonstrable exceptional skills with MSExcel/GoogleSheets, MSPowerPoint/GoogleSlides, and project management
Experience working at a start-up or rapidly-growing company preferred
History of building relationships across groups and levels
Strong work ethic and high level of integrity
Ability to maintain confidentiality and practice discretion in your everyday work
Agile and flexible in response to changing priorities and needs with the ability to pivot quickly
Thrive in an unstructured environment, and at times, with minimal direction
Bachelor's degree or equivalent work experience
5+ years of experience in an administrative support role, preferable supporting engineering teams
Flexible Paid Time Off | Medical, Dental, Vision | 12 Weeks Maternity & Adoption | 401K match
HireVue is transforming the way companies discover, hire, and develop the best talent by combining the power of video, games, and AI for better hiring decisions.
We are relentlessly focused on developing fair and objective hiring solutions to help our customers and their candidates, and we embrace this same focus of fair and objective hiring when we hire for our own team, striving to build a diverse and inclusive culture based on a foundation of respect and inclusion.
HireVue is available worldwide in over 30 languages and has hosted more than 14 million on-demand interviews and one million assessments. Its more than 700 customers worldwide including over one-third of the Fortune 100 and leading brands such as Unilever, JP Morgan Chase, Delta Air Lines, Vodafone, Carnival Cruise Line, and Goldman Sachs.
HireVue is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected under the law. HireVue is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.
Per US Government Mandates HireVue requires that all employees are vaccinated against COVID-19 and are able to demonstrate proof of this vaccination as a condition of employment, subject to exemptions permitted by law.