Job Information
University of Utah Scholarship Administrator in Salt Lake City, Utah
Details
Open Date 07/26/2024
Requisition Number PRN39359B
Job Title Assoc Dir, Administration
Working Title Scholarship Administrator
Job Grade F
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8:00am-5:00pm Monday-Friday
VP Area President
Department 02343 - Finance & Operations
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 65000 to 69000
Close Date
Open Until Filled No
Job Summary
This position manages the Student Affairs scholarship program and distribution of funds. Primary responsibilities include the administration of Academic Works software and coordinating with Student Affairs departments, Advancement and Admissions & Financial Aid representatives.
Responsibilities
Manage the identification, sponsor and purpose of scholarships
Work directly with departments with scholarships
Work with departments that need assistance with the review and selection process of scholarship awardees.
Collaborate with the Financial Aid and Scholarships Coordinators to ensure the timely availability of Scholarships funding, year-round.
Ensure scholarships are available and fully disbursed in accordance with donors’ intent.
Review existing scholarship policies and procedures and make recommendations for implementation strategies to bring uniformity to the overall scholarship program.
Monitor and prepare scholarship projections and accurate expenditure reports of all scholarship funds awarded to students in Student Affairs’ departments.
Work with the Financial Aid and Admissions Offices to promote and award scholarships
Update and maintain Academic Works including managing the appropriate, timely opening, closing and archiving of application periods.
Serve as a point of contact to Academic Works.
Ensure broad promotion of the scholarship application period throughout the campus and greater community.
Work with departments to solicit volunteers to serve as scholarship essay reviewers and manage the review process.
Mail an accurate, Annual Scholarship Account Summary to all endowed scholarship donors.
Assist in the planning and coordination of the Donor/Scholar event (donor appreciation and donor/student receptions).
Act as liaison to the Advancement department.
Help Student Affairs departments and Advancement identify and invite recipients of Student Success funds to present their stories award banquets, presentations, etc.
Maintain accurate and complete scholarship donor records; capture contact and biographical information.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in Business or Public Administration, a related area, or equivalency (one year of education can be substituted for two years of related work experience) required; plus six years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communication skills also required. Master’s degree in Business Administration or related area preferred. This position is not responsible for providing patient care. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in scholarship management in higher education.
Experience using scholarship management, data base records or similar software programs
Demonstrated ability to work with minimal supervision
Ability to maintain community and professional affiliations to enhance growth and knowledge in higher education and philanthropy
Ability to use varying styles, approaches, skills and techniques to maintain and grow the management of scholarships.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.