Job Information
University of Utah Coordinator, Admin Program in Salt Lake City, Utah
Details
Open Date 03/06/2024
Requisition Number PRN37877B
Job Title PS Coordinator, Admin Program
Working Title Coordinator, Admin Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday, 8:00 a.m. – 4:30 p.m., some flexibility with work hours is permitted per department needs. Opportunities for a hybrid telework schedule may be available if supported by operational needs.
VP Area U of U Health - Academics
Department 00848 - Pediatric Administration
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $38,300 to $55,621
Close Date
Open Until Filled Yes
Job Summary
Job Summary:
The Department of Pediatrics Research Education Office has an immediate need for an Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office. Plans and implements activities of a program within the Research Education Office, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
For an overview of programs coordinated by the Research Education Office, please visithttps://medicine.utah.edu/pediatrics/research/education
.
The University of Utah offers a comprehensive benefits package including:
Excellenthealth care coverageat affordable rates
14.2% retirement contributionsthat vest immediately
Generouspaid leave time
11 paid Holidaysper year
50% tuition reductionfor employee, spouse, and dependent children
Flex spending accounts
Free transiton most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities
Additional benefits information is available athttps://benefits.utah.edu/
Responsibilities
Essential Functions:
Academic Program Coordination
Supports all daily program operations and supports Program Manager to coordinate program activities of the Academic Associate Program (AcA).
Writes and edits program-related publications and promotional or educational materials. Supports student advising for prospective students.
Oversees administration of Canvas and other student-facing systems for the program.
Attends class, as needed, and supports virtual, hybrid, and in-person educational models.
Oversees weekly student feedback and manages assessment of clinical shift performance for all students.
Works collaboratively with Course Program Director(s) and Manager to develop and grow course offerings and maintain quality of course curriculum against institutional and national standards.
Communicates with study teams to ensure all study information is accurate and up-to-date and works with Program Manager and student TA team to prepare for and execute student training weeks.
Program Development
Assist Program Course Director(s) and Manager with curriculum expansion and administratively support growth of the program to a major program.
Meet with prospective PIs to expand research study offerings to students.
Serve as a resource for research education program development across both REO and the Department of Pediatrics.
Team Player
Demonstrates innovation and willingness to develop the position’s functions as needed against a changing administrative environment.
Is a professional, friendly, helpful colleague within the Department and shows commitment to representing the University of Utah’s excellence when coordinating with those outside our institution.
Demonstrates initiative, flexibility, enthusiasm, positive attitude, teamwork and commitment to the fourfold mission of the Department and Research Education Office.
Professionally navigates a changing virtual environment and is accountable to commitments, colleagues, and timeliness of work product.
Demonstrates a working knowledge of PC and Macintosh computers, including common software programs and applications, such as iCentra (Cerner EHR ), Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe InDesign, cloud-based calendar systems, and internally-used products such as QGenda, UMS , CIS , and Canvas.
Problem Solving:
This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment
Often: Classroom environment during weekly PED class meetings.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.