Job Information
University of Utah Assistant Director of Business Operations in Salt Lake City, Utah
Details
Open Date 09/24/2024
Requisition Number PRN39931B
Job Title Financial Analyst
Working Title Assistant Director of Business Operations
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 00327 - Athletics Department
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range DOE
Close Date
Open Until Filled Yes
Job Summary
Performs a variety of business operation and accounting tasks that range in level of complexity from processing invoices and submitting departmental deposits to more complex duties such as reconciling departmental Travel Card and Purchasing Card transactions, reviewing and processing departmental travel expense reports, initiating RFP / RFQ /Sole Source procurement processes, budget review, and educating caches and Athletics staff on procurement policies and procedures.
An excellent benefits package is included (seehttps://www.hr.utah.edu/benefits/for a full description of the benefits package):
Responsibilities
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Review Departmental Travel expense reports ensuring proper University and Departmental Travel policies are being maintained and followed.
Create Purchase Orders for procurement of goods and services for the Athletics Department.
Initiate RFP / RFQ / IFP /Sole Source procedures when applicable.
Create and submit departmental deposits for all Tennis Center related income.
Review and process departmental invoices by working directly with the University of Utah Accounts Payable Office.
Review and reconcile departmental Travel Card transactions and serve as payment contact for local hotels.
Collaborate with Anthony Travel on-site account managers to assist with operational needs.
Review and reconcile departmental Purchasing Card transactions.
Serve as Business Office liaison to the following sports: Baseball, Men’s Basketball, Men’s Lacrosse, Men & Women’s Skiing, Women’s Beach Volleyball, Women’s Cross Country/Track, Women’s Soccer, and Women’s Volleyball.
Process Employee and Student-Athlete reimbursements based on departmental reimbursement policies.
Assist in educating coaches and staff on policies and procedures related to procurement, travel, and budget processes.
Aid in reviewing and analyzing departmental budgets to identify accounting errors and expense trends.
Assists the Director of Business Operations with various procurement and analysis projects.
Performs other duties and special projects as assigned and has the opportunity to take on additional responsibilities within the business office.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree required in Business Administration, Finance, Accounting, or a related field; plus, two years of related experience.
2 years of collegiate athletics business office, clerical accounting, or relevant experience.
The ability to understand, interpret, and apply University and departmental regulations.
Capable of working in a fast-paced environment and completing multiple tasks and projects in a timely manner.
Human relations and effective communication skills are required.
Experience using programs such as Access, Excel, and PeopleSoft.
Must have a valid Driver’s License
Preferences
Skilled in using Microsoft Access, Excel, and Word.
Experience in using Concur Travel Expense preferred.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.