Job Information
University of Utah Admissions & Recruiting Coordinator in Salt Lake City, Utah
Details
Open Date 03/22/2024
Requisition Number PRN38055B
Job Title Admissions Counselor
Working Title Admissions & Recruiting Coordinator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday, occasional nights and weekends as needed.
This job is considered “essential.” Therefore, it is required that the employee work on campus, in person.
VP Area Academic Affairs
Department 00033 - Executive Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 45000 to 55000
Close Date 05/01/2024
Open Until Filled No
Job Summary
The David Eccles School of Business is seeking a talented, energetic professional as an Admissions & Recruiting Coordinator for the Full-Time MBA program to achieve annual enrollment goals and support students from acceptance to graduation. Admissions recruitment, office management, program and event coordination, outreach, and maintaining records are all essential functions of this position. The position is student and external-facing, requiring extensive interaction with prospective and current students, alumni, faculty, vendors, and other school and university staff. This person must have strong communication and project management skills, have a high-quality service orientation, be an effective team player, and excellent organizer to handle multiple tasks.
This job is considered “essential.” Therefore, it is required that the employee work on-campus, in-person.
Responsibilities
Admissions & Student Services Responsibilities:
Finalize prospective student applications and coordinate admissions decisions and scholarship offers.
Coordinate and present onboarding and orientation of newly admitted students. This includes training on student platforms, academic program layouts, student life, and student policies and regulations.
Process student enrollment and verify documentation
Plan and implement the Pre- MBA orientation
Academics advising with a career focus as needed for current students
Prepare records and maintain files on activities relating to degree requirements and graduation.
Plan and implement activities and special events designed to enhance the Full-Time MBA community, including student and networking events and graduation.
Connection with MBA students entering the program that will facilitate assigning current student mentors and MBA student teams
Recruiting Responsibilities:
Successfully manage applicant pool, utilizing campus administrative software, CRMs, and consistent strategic communication including in-person appointments, outbound and inbound phone calls, Zoom meetings, texts, and e-mail. Significant interpersonal communication with prospective students (domestic and global) is critical to encourage applications for admissions and, ultimately, enrollment.
Answer phones and respond with immediacy to initial prospect inquiries
Process student applications, including communication, setting up interviews, and managing all incoming supporting documents
Advise prospective students on the admissions process and financial aid information.
Prepare records and maintain files on activities relating to recruiting and admissions on the platform Salesforce(previous system experience preferred, not required)
Provide ongoing communication to prospective students and applicants throughout the candidate cultivation and application process (cultivation, application, interview, admission offer and acceptance)
Plan and implement activities and special events designed to enhance Full-Time MBA enrollment, including Interview Days, Information Sessions, and recruiting fair
Maintain accurate and detailed event records
Significant interaction with in-house marketing to update recruiting collateral and create new content
Accurately represent the Full-Time MBA program and the university
Work with/across multiple departments, including financial aid, graduate admissions, veteran affairs, and international student services
Support in office operations, including faculty support, student services, and office guest needs.
Note: This job description is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. In addition to recruiting and admissions responsibilities, the Admissions & Recruiting Coordinator will also have the opportunity to work directly with current students and support all program needs. Additional responsibilities could include faculty support, student club oversight, and knowledge of online university systems (to be trained).
Work Environment and Level of Frequency typically required
- Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead, Lifting – up to 25 pounds.
Minimum Qualifications
Requires a bachelor’s degree and 2-4 years’ related experience, or equivalency (one year of education can be substituted for two years of related work experience).
Preferences
Two-plus years of professional experience; strong familiarity with current trends in higher education and business education
Competitive drive, good work ethic, and time management
Experience in managing/supporting recruitment programs at a university, college, or company; knowledge of general management curriculum, including familiarity with other institutions’ courses and programs
Work across cultures, collaborate, and interact effectively and diplomatically with persons at all levels of the organization
Strong interpersonal and teamwork skills; excellent verbal and written communication skills; strong presentation and project management skills
Personal computer proficiency in Excel, Word, and PowerPoint and willingness to learn new programs
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.