Job Information
University of Utah Administrative Program Coordinator in Salt Lake City, Utah
Details
Open Date 07/18/2024
Requisition Number PRN39274B
Job Title Coordinator, Administrative Program
Working Title Administrative Program Coordinator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8:00 am – 5:00 pm; occasional evenings
VP Area U of U Health - Academics
Department 01472 - HSC Acad Aff & Faculty Dev
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $44,000 - $47,500
Close Date
Open Until Filled Yes
Job Summary
Join our team as a proactive Program Coordinator for the Vice President’s Clinical and Transnational ( VPCAT ) Research Scholars Program at the University of Utah. This unique program supports early-stage faculty in clinical and transnational research through intensive mentorship and resources. We are seeking a candidate with strong communication and organizational skills to coordinate program activities and ensure objectives are met. Key responsibilities include managing curriculum sessions, overseeing the application process, handling program communications, and supporting daily operations. The ideal candidate will work independently, prioritize tasks effectively, and contribute to the diversity of viewpoints within our program.
Responsibilities
Essential Functions:
Organize and manage twice-monthly curriculum sessions, including scheduling, presenter coordination, and session execution.
Lead the annual VPCAT application process, from preparing materials to scheduling review meetings.
Create and distribute program communications, including monthly newsletters highlighting scholars’ achievements.
Manage daily program operations, including scheduling meetings and maintaining agendas.
Collaborate with program leadership to implement goals and objectives.
Make timely decisions to ensure effective program execution.
Support database management and reporting functions.
Act as liaison with stakeholders and other program entities within the Health Sciences.
Advise staff and stakeholders on program goals and technical issues.
Assist with program inquiries and issues.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Master’s degree.
Familiar with academic and/or research environment.
Service oriented, can handle tight deadlines, and manage multiple projects simultaneously.
Possess advanced writing, analytical, and comprehension skills, as well as exceptional interpersonal skills.
Proficiency with Microsoft Office preferred.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.