Job Information
University of Utah Administrative Assistant in SALT LAKE CITY, Utah
The Administrative Assistant (AA) will be part of the Office of Faculty for University of Utah Health. The office supports an Associate Vice President, an Assistant Vice President, a Vice Dean, three Assistant Deans and a Director. The AA will provide administrative and program support to office leadership and programs.This position is a pivotal point person for the office, maintaining professional office appearance, organizing and being office representative at meetings, answering phone inquiries, supporting coordinators, and office programs.The incumbent may be required to prioritize tasks received from the AVP's, deans, director, and staff and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. This position requires excellent organizational, time management and communication skills as well as good judgment about providing a professional environment and managing tight deadlines.Responsibilities will include planning and implementing activities for the office and coordinators of the programs, setting up meetings and maintaining calendars for the program faculty/administrators, coordinating travel, coordinating weekly/monthly seminar sessions, establishing, and maintaining tracking databases, assisting with gathering and updating website content, and purchasing food and supplies as needed.This position is responsible for solving office problems by knowing and using appropriate resources. Plans and expedites their flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.Desirable candidate will have demonstrated strong organizational capacity, ability to balance priorities, and ensure follow through with a diverse set of responsibilities. Candidate should have a working knowledge of Outlook, Zoom, Teams, Excel, PowerPoint, and other common office software programs.Provides complex administrative support for department management. Coordinates and oversees the work of support staff.