Job Information
Motion Recruitment Partners Senior Administrative Assistant / Onsite / Sag Harbor, NY in Sag Harbor, New York
Senior Administrative Assistant / Onsite / Sag Harbor, NY
Sag Harbor, NY
Onsite
Contract
$23/hr - $24/hr
Global leader in residential real estate franchising and brokerage is seeking an Office Administrator for an onsite opportunity in Long Island Market - Sag Harbor, NY. Hours for the position will be Th-M 9AM-5PM.
The Office Administrator is responsible for general administration of the real estate sales office. This position will provide receptionist duties and general administrative support to the Senior Managing Director and Agents. In addition, the Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. The majority of the duties of this position must be performed without delay.
Contract Duration: 3 Months
Require Skills & Experience
Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
1+ years of experience in a customer centric business environment with administrative duties.
Proficiency in Microsoft Office Suite.
Excellent interpersonal skills both verbal and written.
Diligent with excellent organization skills.
Ability to interact with both internal and external customers at all levels.
Professional demeanor and ability to defuse difficult situations in a calm manner.
Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
What You Will Be Doing
Answer calls, screen calls, take accurate messages, and provide information to callers.
Greet Agents, staff and visitors, ensuring protocols are followed for logging in and out of the office.
Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
Prepare and type board packages, mailing labels, and other documentation.
Be proficient in Company's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
Basic operational understanding of office printers and copiers, changing toners as needed.
Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
Assist SMD with submission of monthly expense reports.
Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
Process outgoing USPS mail, UPS and messenger services.
Coordinate with the Facility team on repairs.
Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
Assist with special projects as needed.
You will receive the following benefits:
Medical Insurance - Four medical plans to choose from for you and your family
Dental & Orthodontia Benefits
Vision Benefits
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts
Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
Hospital Indemnity Insurance
401(k) including match with pre and post-tax options
Paid Sick Time Leave
Legal and Identity Protection Plans
Pre-tax Commuter Benefit
529 College Saver Plan
Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.
Posted by: VMS Sourcing
Specialization: Administrative / Clerical