Job Information
Robert Half Administrative Assistant in Sacramento, California
Description
Executive Assistant with Political and Campaign Experience
Position Overview:
We are seeking a highly organized and experienced Executive Assistant with a strong background in politics and political campaigns. This role involves providing comprehensive administrative support to a high-level political executive, with a particular emphasis on calendar management and the coordination of multiple calendars.
Key Responsibilities:
Advanced Calendar Management: Masterfully manage and synchronize multiple calendars for the executive, including personal, professional, and campaign events.
Schedule and reschedule appointments, ensuring optimal use of time for both daily administrative tasks and strategic campaign activities.
Administrative Support: Handle all forms of communication, including emails, phone calls, and correspondence, with discretion and efficiency. Coordinate travel logistics and ensure all arrangements align with the executive's calendar.
Campaign Coordination: Assist in the planning and execution of political campaigns, integrating campaign events seamlessly into the executive's schedule. Manage volunteer schedules and coordinate with campaign staff to avoid conflicts.
Research and Data Management: Conduct research on political issues to inform scheduling decisions and campaign strategies. Manage databases for fundraising, voter contacts, and campaign analytics, keeping the executive's engagements aligned with campaign goals.
Public Relations: Serve as a liaison with media, community leaders, and party officials, scheduling engagements and preparing for public appearances while considering the broader calendar context.
Budget Oversight: Monitor campaign and office expenses, ensuring budget considerations do not conflict with scheduled activities.
Confidentiality: Maintain confidentiality on sensitive information, especially concerning calendar details and strategic meetings.
Qualifications:
Proven experience as an Executive Assistant or similar role within a political or campaign environment, with a strong track record in calendar management.
Deep understanding of political processes, campaign strategies, and election laws.
Exceptional organizational skills with the ability to multitask, prioritize, and manage multiple, complex schedules under pressure.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, particularly Outlook or similar calendar management tools, and familiarity with CRM software for political campaigns.
Bachelor’s degree in Political Science, Communications, or a related field preferred.
Ability to work flexible hours, particularly during peak campaign periods.
This position offers an opportunity to work at the heart of political strategy and execution, with a significant focus on ensuring the executive's time is managed to maximize campaign success and efficiency.
Requirements • Proven experience in answering inbound calls effectively and professionally.
• Demonstrated skills in providing high-quality customer service.
• Proficiency in data entry with a high level of accuracy.
• Strong ability to manage email correspondence effectively.
• Experience in handling both inbound and outbound calls.
• Proficiency in Microsoft Excel including the ability to create spreadsheets and perform complex calculations.
• Experience in using Microsoft Outlook for managing emails, calendar, contacts, and tasks.
• Expertise in creating presentations using Microsoft PowerPoint.
• Strong skills in drafting documents, reports, and letters using Microsoft Word.
• Ability to schedule appointments accurately and efficiently using digital tools and calendars. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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