Campus Pride Jobs

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00041240

You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

JOB OBJECTIVE: Under the direction of the Site Operations Specialist, this position is responsible for routine administrative support or technical program assistance work at Sabine Pass Battleground State Historic Site of the Texas Historical Commission (THC). Work involves overseeing administrative/business operations, management of the sites volunteer program, coordinating the purchase and procurement process, and overseeing the point-of-sale system operations for ticketing, retail sales, inventory control, and collection of demographic information about site visitors, and preparing the site for visitation.Work under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

Serve (with site staff and volunteers) as the face of the visitor center.

Coordinate the site's purchase and procurement process using the Centralized Accounting and Payroll/Personnel System (CAPPS).

Maintain accounting records of purchases and monitor inventory and stock records of the museum store.

Reconcile the daily receipts, including cash, check, and credit card receipts.

Generate reports on expenditures and purchase order accounts, including monthly procurement reports.

Participate in volunteer recruitment, training, and scheduling.

Maintain work areas, office equipment, and supplies of office materials.

Perform light cleaning of floors, dust exhibits, and store shelves. Clean door glass, empty trash, and replenish restroom supplies and visitor brochures.

Maintain appropriate administrative records per the records retention policy.

Oversee all aspects of revenue collection and deposit.

Coordinate expenditures in support of visitor services and retail/ museum store operations.

Respond to internal inquiries and interpret related rules, regulations, policies, and procedures.

Provide tours to specific audiences and assist with general customer service delivery.

Assist with the development of retail product lines and cultivating vendors.

Assist with developing public relations and media/marketing support materials.

Assist in compiling data for charts, databases, summaries, and other required reports.

Assist in planning and holding meetings, conferences, workshops, and seminars related to the site and in developing internal administrative or technical assistance policies and procedures.

Assist in preparing reports and correspondence.

Assist in preparing annual budget requests and financial planning for visitor services and retail operations.

Assist in rentals, including scheduling, payment processing, planning, marketing, and creating rental programs and packages.

Assist site staff in planning and implementing public programs, such as events, exhibits, and workshops.

Adhere to an established work schedule with regular attendance.

Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

Perform other duties as assigned.

Qualifications: (The application must specifically state how each of the following qualifications are met):

Graduation from a senior high school or GED equivalent;

Minimum three years work experience in administrative support work or a technical program area;

Work experience in retail management, bookkeeping, accounts payable/receivable, inventory management, or similarly related experience;

Valid drivers license, acceptable driving record, and ability to drive a state vehicle; and

Required to travel up to 5% of the work period.

PREFER:

Work experience with purchasing/procurement and strong skill in database management.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of general office management, administrative, accounting, and clerical procedures;

Knowledge of retail sales practices and procedures, including ordering, receiving and inventory control, merchandise display, and records keeping;

Effective verbal and written communication, human relations, and organizational skills;

Skill in the use of general office machines;

Skill in providing customer service excellence to both internal and external customers;

Skill in operating a personal computer with word processing, database, and spreadsheet software;

Ability to coordinate the work of coworkers and volunteers to create a cohesive visitor experience;

Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;

Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;

Ability to multi-task in a fast-paced environment;

Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;

Ability to plan, organize, and work independently, as well as within a team environment;

Ability to exercise sound judgment and discretion; and

Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:Must have or obtain a valid Drivers License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: The workplace setting is a historic site, in an office and in outdoor settings where there is exposure to high temperatures, weather, dust, insects, and pollution. This employee typically works Wednesday through Sunday and some holidays and may be required to work hours other than 8:30 a.m. to 5:30 p.m. This position may involve walking, standing, pulling, and pushing, kneeling, stooping, and bending, safely lifting and carrying items weighing up to 30 pounds, and climbing one steep flight of stairs on a regular basis. Work includes walking on uneven pathways and unpaved surfaces.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 with an applicable marriage license or birth certificate must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or particip