Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
9085BR
Position Title:
Senior Staff Assistant
Organization:
GIS Architecture
Job Responsibilities:
Provides on-campus staffing of the department on a daily basis (8am – 5pm) with consistent and dependable coverage to include coordinating meetings, greeting students and faculty during normal working hours.
Provides information and administrative support to potential, incoming, and current graduate students, including orientation, end of year events and reporting, course offerings, and program and institute policies.Provides assistance and information regarding graduate and program requirements, scheduling, certifications, and course registration and matriculation procedures.
Provides direct administration support to the Department Head and faculty. Performs data collection on admissions, enrollments, etc. Assists with ongoing accreditation elements and annual reporting for the National Architectural Accrediting Board (NAAB).Order supplies for office and architecture studio.
Point of contact for all paperwork related to graduate student records. Performs graduate student academic degree audits of students enrolled in the M. Arch Track. Performs periodic duties associated with the online M.Arch track.
Reconciles department procurement card, including preparing internal purchase orders and obtaining receipts related to the M. Arch activities and operation
Scheduling Officer for GIS Academic Graduate Programs: Sustainability MS and PhD, and M Arch.
Maintains proficiency in use of specialized administrative accounting, timekeeping and event management systems.
Maintains, updates and manages multiple electronic databases and distribution lists.
Prepares purchase requisitions as needed.
FLSA Category:
Non-exempt
Requisition Number:
9085BR
College/Division:
Golisano Institute for Sustainability
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
Education/Experience:
Associate's degree or equivalent experience.
Two (2) or more years experience
Skills:
Proficient in Microsoft Office Suite
Sensitivite to the concerns of a diverse student body
Able to multitask and prioritize/handle conflicting demands to meet priorities and deadlines
Reliable and have a commitment to maintain confidentiality
High degree of organizational skills and a strong work ethic
Able to work collaboratively with other Staff Assistants within GIS, and with many diverse groups across campus, as well as with online partnering organization 2U
Strong interpersonal skills with the ability to provide a friendly and welcoming office environment
Preferred Qualifications:
Three (3) or more years experience preferred in an academic setting.
Department/College Description:
The Department of Architecture is in the Golisano Institute for Sustainability (GIS) and aligned with the College of Art & Design (CAD). The Master of Architecture offers two separate degree pathways – the “Standard” pathway – a 3+ year offering for those with undergraduate degrees unrelated to architecture, and the “Advanced Standing” pathway – a 2+ year offering for those with undergraduate degrees related to architecture. The Master of Architecture is a NAAB accredited degree that provides a uniquely dynamic, evolving, and integrated curriculum. The mission of the RIT Department of Architecture is to provide professional education programs for aspiring architects that are based on sustainable design with particular emphasis on context and the integration with technology.
The Golisano Institute for Sustainability (GIS) at Rochester Institute of Technology is a leading research center in the burgeoning field of sustainability, conducting over $13 million of externally sponsored research per year. In addition to the Master of Architecture, an M.S. in Sustainable Systems, and Ph.D. in Sustainability are also offered. The LEED platinum-certified Sustainability Institute Hall, a $38 million, 84,000 ft2 facility dedicated to the GIS academic program serves as a center for sustainability research, technology transfer, education, and outreach; and provides a state-of-the-art “living, learning, laboratory” for sustainable design and green construction. It incorporates an advanced building skin, a unique “transparent infrastructure,” a “smart” microgrid, and a computing data center that demonstrate the use of sustainable building technologies and energy systems. The facility is serviced using a variety of sustainable technologies, including a 400 kW phosphoric acid fuel cell, 40 kW photovoltaic array, geothermal wells, and a green roof to enable rainwater harvesting.
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Henrietta Campus — 100%
Job Summary:
The Senior Staff Assistant provides high-level administrative support for the department’s on-campus graduate program (Masters in Architecture) track and scheduling officer for architecture and sustainability programs. This position reports directly to the Head of the Department of Architecture of the Golisano Institute for Sustainability (GIS). The position will work closely with the faculty and students.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25