Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
8935BR
Position Title:
Senior Staff Assistant
Organization:
CHST Physician Assistant Program
Job Responsibilities:
Administrative and Student Support Services:
Provide administrative support to the faculty, staff and students in the Physician Assistant program including but not limited to, processing academic forms, scheduling meetings, and serving as the main point of contact for the program.
Additional tasks include:
Maintaining current student files and academic program rosters
Assist in planning and execution of special events, meetings, and hospitality events organized by the Physician Assistant program and/or CHST including but not limited to orientation/academic day, summative evaluation days, PA Coating Ceremony, and commencement.
Provide administrative support to faculty with their courses such as posting lecture materials, syllabi, proctoring exams, scheduling of lectures, etc.
Clinical Rotation Coordination:
Maintain databases including but not limited to, affiliation agreements, board certification, current license, CVs within 2 years for adjunct and principal faculty and preceptors.
Point of contact for and maintenance of program’s E*Value (rotation specific logging), InPlace (student tracking system), similar interfaces with other hospital systems.
Contact database for alumni, and guest lecturers.
Maintain database of annual faculty appointments for preceptors.
Obtain and maintain student files, including student rotation documents containing confidential medical documents.
Work closely with the clinical education team to send out mailings to existing and new preceptors yearly to coordinate new rotation schedule.
Assist faculty/staff with such items as filing, preparing clinical files prior to clinical site visits and other tasks as needed.
Admissions and Orientation:
Serve as the initial point of contact for potential entrants to the PA program, ensuring timely response to inquiries concerning the program and directing to the appropriate channels.
Responsible for scheduling admissions interviews, conducting program tour of facilities / arranging campus tours, assisting faculty with college recruitment events.
Coordinate and schedule all student interviews for entrance into the PA program and other-related tasks.
Organize and coordinate the “onboarding” of new students, including communicating timely information regarding orientation, scheduling, and other important updates.
Budgets and Accounting - Financial & Human Resources
Process and track paperwork for Human Resources for guest lecturers and adjunct faculty members honoraria (i.e. hiring and contract processing, payment administration).
Coordinate and process financial transactions (procurement card purchases, Invoice Payment Forms, Requisitions etc.) for office/other program supplies etc. for faculty and staff.
FLSA Category:
Non-exempt
Requisition Number:
8935BR
College/Division:
Institute of Health Sciences and Technology
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
2-4 years related experience, preferably in an academic setting
Strong computer skills (internet, Microsoft office suite, Outlook email, Qualtrics)
Strong interpersonal skills and an ability to work effectively with others in a team environment
Professional verbal and written communication skills
Customer focus
Strong organizational skills, attention to detail, ability to prioritize and manage multiple tasks, and ability to complete projects under time constraints
Ability to handle highly confidential information in a professional manner
Department/College Description:
Envisioned as an opportunity to develop new approaches to better enable and prepare healthcare practitioners to take advantage of the future of technology embedded care and support, the College of Health Sciences and Technology consists of 3 academic units: the Department of Clinical Health Professions, the Department of Medical Sciences, Health, and Management, and the Wegmans School of Health and Nutrition and offers BS degrees in Biomedical Sciences, Global Public Health, Diagnostic Medical Sonography, Exercise Science, Nutritional Sciences, and Physician Assistant (BS/MS) and graduate degrees in Dietetics and Nutrition (MS), Health Systems Management (MS), Health and Well-Being Management (MS) and Medical Illustration (MFA).
Shift:
A
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Henrietta Campus — 100%
Job Summary:
We are seeking a dynamic individual to provide administrative support and office management for the faculty, staff, and students within the CHST Physician Assistant program. This position requires excellent organizational and interpersonal skills, attention to detail and familiarity with financial processes while upholding the University's core values.
An excellent candidate will:
Have a basic understanding of the role that a Physician Assistant plays in health care
Work well in a team environment, demonstrating excellent communication, collaboration and collegiality
Manage multiple tasks efficiently while maintaining high quality work
Display strong organizational skills with effective time management
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25