Job Information
The City of Rochester, MN Transit Administrative Manager in Rochester, Minnesota
Transit Administrative Manager
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Transit Administrative Manager
Salary
$85,306.00 - $125,451.00 Annually
Location
Rochester MN 55906, MN
Job Type
Regular FT
Job Number
20240076A
Department
Public Works
Opening Date
06/26/2024
Description
Benefits
Questions
POSITION DESCRIPTION
The City of Rochester invites applications for the position of:
Transit Administrative Manager
Rochester Public Transit (https://www.rochestermn.gov/government/departments/rochester-public-transit)
The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.
We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together
Nature of Work
The Transit Administrative Manager is responsible for overseeing and administering activities related to grant programs, procurement processes, and ridership data management. The position provides financial management of grants, negotiates contract terms, and ensures compliance with federal and state grant and procurement requirements. Additionally, the Transit Administrative Manager serves as a liaison to the Federal Transit Administration for the City of Rochester and provides supervision to other teammates..
Starting salary range is $85,306 to $100,361 depending on qualifications, with advancement to $125,451.
To have your application considered in the first round of reviews, please apply before July 18, 2024.
DUTIES AND RESPONSIBILITIES
*Grant Management
Identify and research grant opportunities from federal, state, and other sources.
Oversee the preparation of grant applications and submittals.
Prepare reports for compliance with state, federal and local requirements and as requested.
Monitor grants to ensure proper utilization of available funds and ensures timely close-out of grants.
Function as the grant liaison to the Federal Transit Administration (FTA) and Minnesota Department of Transportation (MnDOT).
Monitor and track compliance on grant contracts and provide recommendations to promote continued financial and grant compliance.
*Financial Management
Reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State.
Manage and monitors accurate and timely drawdowns, grant revision amendments, transfers and closeouts.
Monitor federal contract budgets, authorized/approved amounts and encumbrances and track actions related to federal contracts.
Ensure proper closing of the year-end general ledger grant receivable account and assist with all audits of the grant area, maintaining an archive of records according to policy.
Assist in preparing forecasts of future federal and state contract budget amounts.
Assist in the development of transit operations budgets
*Procurement Management
Oversee the procurement process for transit capital funded projects and ensure compliance with federal, state, and local regulations.
Develop procurement procedures, strategies and methods. Create and update procurement templates, manuals, training and other documents to meet state and federal requirements.
Negotiate contract terms. Evaluate contractor and vendor performance for compliance with contract terms and conditions.
Disseminate information on available contracting opportunities to ensure nondiscrimination in the award and administration of contracts.
Work closely with procurement, legal, engineering, contracting, and other personnel with responsibility for making management decisions on procurement and contracting.
*Data Management
Manage and analyze ridership metrics and reporting.
Oversee the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.
Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, independent audits, state audits, or as needed.
Maintain and update the Public Transportation Agency Safety Plan (PTASP).
Manage the Transit Asset Management Plan update, maintenance and reporting.
Oversee the compilation and metric reports to meet key performance indicators.
*Provide supervision to a Grant Specialist and Procurement Specialist.
Provide work direction to employees relative to the completion of designated assignments; delegate responsibilities as appropriate.
Provide employees with ongoing coaching and feedback; conduct annual performance evaluations in compliance with organizational policies; initiate corrective action when appropriate.
Partner with the designated human resources business partner to implement effective hiring and selection practices.
Assist with the development and maintenance of department budgets and strategic priorities.
Ensure employee personnel, timekeeping, and training records are accurately maintained per City policy and statutory requirements.
Perform other duties and complete special projects as assigned or necessary.
*Essential Functions
MINIMUM QUALIFICATIONS
Education and Experience
Bachelor's degree in Business Administration, Accounting, Public Administration or other related field from an accredited college or university AND 4 years of experience in finance, accounting, grant management, transit administration or related field.
If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.
Desirable Qualifications
Master’s degree in Business Administration, Accounting, Public Administration
ADDITIONAL INFORMATION
PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: sitting and simultaneous use of hands, wrists, and fingers
Frequent demands: reaching and carrying
Occasional demands: standing, walking, fine dexterity, lifting, handling, pushing, pulling, kneeling, crouching, bending, and foot controls.
Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.
Environmental conditions that may exist in the performance of the essential functions of this job include: not substantially exposed to environmental conditions during the performance of office work.
EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)
01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?
Yes
No
02
What is your preferred name?
03
Which of the following best describes your level of education?
High school diploma or equivalent G.E.D.
Less than 2 years post-secondary training
Completion of a 2 year program or degree
Completion of a 4 year program or degree
Completion of a Master's degree or higher
None of the above
04
Other than your High School diploma/GED, which of the following best describes the field of study for your degree?
Business Administration
Accounting
Public Administration
A field of study closely related to the above
My degree is in an area NOT RELATED to any of the above
N/A - I do not have a degree
05
Tell us how your professional, educational and lived experiences would help you be successful in this role.
06
Which of the following best describes your years of employment experience in finance, accounting grant management or transit administration?
No experience
Less than 2 years
More than 2 years, but less than 3 years
More than 3 years, but less than 4 years
More than 4 years, but less than 5 years
More than 5 years, but less than 7 years
More than 7 years
07
Does your full-time work experience include any of the following? (Select all that apply)
Evaluating grant application requirements and guidelines
Preparing grant applications
Reconciling cost estimates and change orders associated with projects
Interpreting grant rules, regulations, policies and procedures
Monitoring grant funds utilization
Monitoring grant compliance
Managing projects with Federal Transit Administration funds
Preparing federal and state progress reports
Creating requests for bid
Negotiating contract terms
Conducting research and making recommendations on procurement matters
N/A - I have not performed any of these duties
08
Which of the following best describes your years of experience overseeing and directing the activities performed by others:
N/A - I have no employment experience overseeing and directing activities of contractors, consultants, or staff
Less than 1 year
More than 1 year, but less than 3
More than 3 years, but less than 5
More than 5 years, but less than 7
More than 7 years, but less than 10
More than 10 years
09
The City of Rochester's core values include: Respect, Integrity, Safety, and Excellence In 300 words or less, pick two of these core values and describe how you have exemplified these in your past employment.
10
CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?
Yes
No
Required Question
Agency
City of Rochester
Address
201 4th Street SE Rochester, Minnesota, 55904
Phone
(507) 328-2555
Website
https://www.rochestermn.gov/employment
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