Job Information
Dow Admin Assistant / Document Administrator in Ringwood, Illinois
Admin Assistant / Document Administrator
At a glance
Position:Admin Assistant / Document Administrator
Primary Location:Ringwood (IL, USA), Illinois, United States of America
Schedule:Full time
Date Posted:09/11/2024
Job Number:R2054802
Position Type:Regular
At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.
Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.
About You and This Role:
You will provide general administrative support to a leader or department. You will exercise discretion and independent judgement in managing flow of work. You will be required full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision. This role will be primarily located in Ringwood, Il. There will some travel between the Ringwood, Il site to the Elk Grove Village site as needed to fulfill business needs.
This role is currently part of Dow’s Laminating Adhesives business. The ownership of this business is being transferred to Arkema, with closing expected to occur by the end of 2024.
Designing solutions for innovative and sustainable materials, Arkema is structured into three complementary segments: Adhesive Solutions, Advanced Materials and Coating Solutions. It is sustained by the collective energy of its 21,100 employees, and operates in some 55 countries, reporting sales of €9.5 billion.
Offering adhesives solutions for industries and consumers, Arkema’s Adhesive Solutions segment serves a broad range of markets such as construction, packaging, transportation, and consumer goods. This acquisition will significantly expand Arkema’s portfolio of solutions for flexible packaging, an attractive segment in which Arkema is growing its participation and positions itself as a global partner for customers across the packaging industry.
The transaction constitutes a new important step to support the future growth of Arkema’s Adhesive Solutions segment. This is an exciting time to join a team focused on customers, growth, and innovation, shaping a new future in the new company!
Responsibilities:
Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
Takes ownership in their work.
Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
Schedules meetings and receives meeting notices for manager.
Proactively manages conflicting meetings.
Continuous improvement within work processes and systems.
Maintains Site Documents and compliance to the Dow Record Retention Guidelines.
Maintaining and adding documents into SharePoint sites, Site File Share backup file share and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
Completes expense reports for self and others and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
May act as a workgroup safety warden and communicate safety messages to workgroup.
Participates as an active team member on entire projects and can complete projects independently.
Finds ways to improve project/team efficiency.
Works with minimal direction to produce quality results. Overcomes obstacles in order to complete projects.
Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner.
Has a bias for action. Maintains productivity during times of change
Builds appropriate rapport and effective relationships within Dow.
Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.
Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these behaviors in work habits.
Works to motivate and encourage others.
Works independently with the software/IT tools.
Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines.
Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.
Understands and utilizes integration of different business/functional systems.
Required Qualifications:
A minimum of High School Diploma or GED or equivalent.
A minimum of three years of relevant experience.
Proficient in Microsoft application expertise, to include Word, Excel, PowerPoint, and Outlook is required.
Must have the valid US Driver’s License.
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
Prefer Skills:
- Prior knowledge of Dow software and systems.
Additional Note: This position does not offer relocation assistance.
Benefits – What Dow offers you
We invest in you.
Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Here are just a few highlights of what you would be offered as a Dow employee:
Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financial-goals.
Become a Dow shareholder through various employee stock programs.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Global Paid Time Off (PTO) policies:
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Join our team, we can make a difference together.
About Dow
Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visitingwww.dow.com.
As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com.
Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.