Job Information
Olympus Corporation of the Americas Senior Contracts Specialist- OCI (French and English Speaking) in Richmond Hill, Ontario
Working Location: ONTARIO, RICHMOND HILL
Workplace Flexibility: Hybrid
Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.
Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.
Our Purpose is to make people’s lives healthier, safer, and more fulfilling.
Our Core Values are reflected in all we do: Integrity – Empathy – Agility – Unity – Long-Term View
We deliver on our purpose and our core values by staying True to Life.
Job Description
The Senior Contract Specialist will perform a variety of project management and contract support services for the Olympus Canada Incorporated (OCI) Corporate. The services may include a wide variety of preparing and compiling reports conducting analyses revising and logging contracts and the completion of projects under the direction of the Supervisor. Tenders & Contracts as well as Sr. Manager Contracts and Tenders. Familiarity is required with commercial terminology and the Company's policies procedures and personnel. This position will operate in an environment where time limitations are stringent, and the consequences associated with error can be extremely high as a result extreme attention to detail and a heightened awareness of deadlines are required. Must be fluently bilingual (French and English) both written and verbal (will be tested).
The Senior Contract Specialist shall prepare and coordinate initial responses (and any additional revisions) to all incoming requests, including major proposals solicited from GPOs, IDNs, Systems, the VA, distributors, and individual facilities, and any required amendments following Agreement execution. Senior Contract Specialist shall take lead role and responsibility for the completion of all incoming "Requests for Quotations", "Requests for Information", "Requests for Proposal", and "Invitations to Bid" from individual facilities or groups, and coordinate, as necessary, with appropriate departments (e.g., Legal, Sales, Service, Finance, Product Marketing) for input on relevant subject matter.
Senior Contract Specialist shall provide formal and informal training to new and junior members of the contracts team, as necessary and provide department representation at New Hire Orientation when required.
Job Duties
Maintain responsibility for preparing proposals, submission of proposals in a timely manner, coordinating with other departments as necessary, taking into consideration customer and business requirements. Prepare or coordinate the preparation of various forms and certifications requested by customers, for the purpose of complying with government regulations and customer requirements. ·
Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups, including initial consideration of all standard and high-level legal and business terms and conditions. Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together.
Administer all agreements contracts including GPO contract and other legal documents on behalf of Olympus.
Maintain the contract management process to ensure the smooth flow of contract execution and archiving.
Monitor document activities such as document flow renewal expiry special terms reconciliation and ensure that tender obligations are fulfilled.
Work with the OCI-BA team to set up contract details and monitor contract compliance including GPO contracts.
Main contact for GPO contracts inquiries, setups and reporting details.
Act as the front person for all non-GPO contract requests and inquiries from internal and external customers and maintain systems where contract information is visible to all relevant internal parties.
Obtain and document approvals through internal approval process short, staffed situations help with compiling tender responses.
Senior Contract Specialist to generate and post updated list of accounts requiring procedure count reconciliation via SFDC for each Sales Region.
Senior Contract Specialist to gather reconciliation details received from Sales Team and invoice excess procedure counts via SAP and record such reconciliation detail invoicing in the Contracts Billing Schedule.
Senior Contracts Specialist to generate and post on a monthly basis list of contracts expiring in the next 6 months via SFDC for each Sales Region.
Perform other related duties as assigned.
Job Qualifications
Required:
Bachelor’s degree or equivalent knowledge experience is required 5 years of related experience is required.
Must be fluently bilingual (French and English) both written and verbal (will be tested).
Excellent organizational skills are vital.
Preferred
Must possess excellent written and verbal communication skills including the ability to create spreadsheets PowerPoint and complex Word documents.
Tact and diplomacy with telephone and written etiquette is required.
Must be able to shift priorities quickly and adjust work schedule based on workload.
Flexibility and adaptability are essential.
A familiarity with legal and commercial terminology is an asset.
A good knowledge of hospital procurement regulations is preferred.
Why join Olympus?
Here, people matter—our health, our happiness, and our lives.
Competitive salaries, annual bonus and 401(k)* with company match
Comprehensive Medical, Dental, Visions coverage effective on start date
24/7 Employee Assistance Program
Free virtual live and on-demand wellness classes
Work-life balance supportive culture with hybrid and remote roles
12 Paid Holidays
Educational Assistance
Parental Leave and Adoption Assistance
Volunteering and charitable donation match programs
Diversity & Inclusion Programs including Colleague Affinity Networks
On-Site Child Daycare, Café, Fitness Center**
*US Only
**Limited locations
We care about your health and financial well-being and offer the resources you need to feel vital, confident and ready for wherever life takes you. Learn more about our benefit offerings at https://www.olympusamerica.com/careers/benefits-perks .
About us:
Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.
Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .
Olympus is dedicated to building a diverse, inclusive and authentic workplace
We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.
Let’s realize your potential, together.
It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.
Applicants with Disabilities: As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).
Posting Notes: || Canada (CA) || Ontario (CA-ON) || Richmond Hill || Finance & Procurement