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Overview

This position will provide support to the Nuclear Science and Legacy Waste Project Management Office (PMO53). The Project Management Office ensures the expert delivery for approximately 350 projects in the development, design, and safe operation of nuclear and radiochemical processes, systems and facilities that produce nuclear energy and radioisotopes, and that treat, recycle, or dispose of stored legacy nuclear materials. This position will collaborate with the Project Management Office Director to facilitate and support the oversight and execution of projects within the PMO throughout the project lifecycle including proposal development, project execution and documentation, project reviews and closeout. This position requires regular communications with project managers and their support staff, contracts, operations, the business office, sector managers and other support organizations. This position is expected to work under general supervision and provide solutions to challenges of limited scope and complexity.

Responsibilities

The Financial Coordinator contributes to PNNL through financial support of project management. Jobs on this hierarchy require specific expertise and knowledge of standards, practices, and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this job family are individual contributors and are responsible for the end results achieved through own work.

Responsibilities and Accountabilities:

• Project Management Office support

• Maintain PMO statistics

• Develop draft monthly PMO reports

• Support travel and travel expense within PMO

• Serve as an information resource for project managers on PNNL policies, procedures and guidelines related to travel, publication, purchasing, FVAs, badging, facility access and similar areas specific to the PMO

• Proposal coordination

• Setup proposal development schedules/reviews

• Draft proposal templates

• Monitor progress of proposal efforts, and identify where additional assistance is needed

• Project startup

• Track contract process

• Assist in generating project staffing and spend plans (using Excel and Access)

• Schedule project kickoff reviews

• Coordinate project reviews

• Coordinate calendars, meetings and agendas for best time utilization of participants

• Take meeting minutes and providing a summary of action items and follow up with responsible participant to ensure completion

• Financial Monitoring

• Support tracking financial status of all projects within PMO

• Support the development and execution of anticipatory and write-offs as needed

• Construct time-phased budgets, work schedules, work breakdown structures, and cost account plans for projects and programs

• Develop, maintain, analyze, and provide monthly budget, schedule, and lifecycle progress summary reports to project managers and their management

• Project Execution

• Track milestones and deliverables for PMO (using Excel, Access, PICS-NE)

• Update status of all milestones and deliverables on an as-needed basis

• Support change control process

• Track and maintain project information in various project systems (PPM, EPR, WALS, PICS-NE, others)

• Assist in project close-out

• Administrative Support

• Maintain PMOD Outlook inbox and calendar including accepting/rejecting meeting invites, scheduling meetings on behalf of PMOD, and flagging emails requiring attention

• Maintain contact list for email distributions

• Gather information on projects within the PMO on an as-needed basis

Qualifications

Minimum Qualifications:

• MS/MA or higher -OR-

• BS/BA and 2 years of relevant financial experience -OR-

• AA and 12 years of relevant financial experience -OR-

• HS/GED and 14 years of relevant financial experience.

• Qualifying experience in financial support of budget management, financial analysis, and tracking & reporting of cost and spend may be considered.

Preferred Qualifications:

• Strong Excel and Access skills

• Experience in creating and maintaining budgets

• Broad experience and knowledge of matrixed support organizations within PNNL

• Familiarity with Project Management Standards through the 5 phases of Initiation, Planning, Execution, Monitoring & Control and Closeout

Hazardous Working Conditions/Environment

Not applicable

Additional Information

Not applicable

Testing Designated Position

This is not a Testing Designated Position (TDP)

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $31.88/Hr.

Maximum Salary

USD $47.31/Hr.