Job Information
Rochester Regional Health Nursing Administrative Assistant in Potsdam, New York
Description
SUMMARY
Provides secretarial and administrative support. Assists in efficiently moving information through the office and makes certain decisions, within the limits of accepted practices, usually involving administrative data. Is familiar and highly adept in a variety of office equipment. Independently conducts assigned work, determining method of completion, data and information requirements as well as analysis techniques. Executes standard, special or on-going research or studies of data/information; compiles, tabulates and analyzes data, and prepares reports/recommendations, usually for action by senior level staff or management. May coordinate a variety of activities within or between reporting departments and/or affiliate organizations. Regularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as customers, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments. Work is often confidential, sensitive and/or critical in nature and requires a broad working knowledge of organizational and hospital practices, policies, programs and services to complete.
STATUS: Full Time
LOCATION: Potsdam, NY
DEPARTMENT: Nursing Administration
SCHEDULE: 7.5 hours variable
ATTRIBUTES
- AAS in Secretarial Science or equivalent area of study preferred.
- Experience with PC and office programs including, but not limited to, database management, spreadsheets, word processing and presentation software.
- Processes incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance.
- Site coordination for multiple departments
- Responsible for CNAS Advancement coordination.
- Performs a variety of administrative/clerical duties including: answering telephones, scheduling appointments, making copies/fax, arranging travel, meeting/room arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.
- Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may create financial, statistical, narrative and/or other reports as requested.
- Takes dictation, transcribes correspondence, and types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence, memoranda.
- May perform various types of business analyses, including accumulating, calculating, and formatting information into final reports.
- May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.
- Regularly interacts with personnel in different departments at different organizational levels within the organization, and with patients, customers, health care providers/facilities and/or other external contacts, such as contractors, vendors or suppliers in order to complete assigned work.
- May coordinate, arrange or conduct tours, orientations, training sessions, conference/committee meetings, department presentations or the like.
- May serve as Network Administrator for the department.
- May be responsible for PR record keeping and Timekeeping.
PAY RANGE: $20.75 - $26.25
The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
Minimum Salary: 20.75 Maximum Salary: 26.25 Salary Unit: Hourly