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Aston Carter Executive Administrative Assistant in Portland, Oregon


The Admin/Exec Assistant’s role primary responsibility is to provide exceptional service to our President, Management team, and our customers. This is accomplished through consistent communication and attention to detail. The job is ever changing to meet the needs of the President and Management team and that of the company in general. Your time and efforts will be divided, with the President coming 1st.

  • Excellent customer service and teamwork

  • Ability to shuffle schedule and priorities ongoing throughout the day

  • Keeping others informed of your progress

  • Knowing when to enlist others for input on the priorities of the day

  • Maintain calendar, gather materials needed for meetings, set up invites and Zoom as needed

  • Develop and maintain positive working relationships with the Management Team & others.

  • Provide basic project management and coordination- Track & report special projects as assigned

  • Expense reports

  • Travel arrangements as needed for President, Sales Team and other business travel

  • Performs a variety of administrative tasks, including but not limited to assisting with phones, mail, and ordering of office supplies as needed. Provide Clerical support such as making copies, scanning, etc.

  • Performs other duties as assigned.

Additional Skills & Qualifications:

  • 2+ years experience performing scheduling and admin support

  • Microsoft Office, Adobe, ERP and other programs

  • Excellent communication skills (oral and written)

  • Ability to solve practical problems and deal with a variety of changing situations.

If interested, please apply or send your resume in an email to Guillermo at

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.