Job Information
Abt Global Inc. Administration Officer, PNG Resource Governance Coalition| APEP in Port Moresby, Papua New Guinea
Commencement: 1 September 2024
Long term role up to 18 months in duration from commencement date
Based in Port Moresby, Papua New Guinea
Open to PNG Citizens
About the Program
The Australia PNG Economic Partnership (APEP) known as “The Partnership” is a new multi-sectoral investment to assist GoPNG to create a stable and more prosperous country. The investment will be the main vehicle and coordination point from which Australia will deliver its economic development aid to PNG and will be the primary vehicle to implement Comprehensive Strategic and Economic Partnership (CSEP). The Australian Government is committed to delivering The Partnership in accordance with the principles of integration and alignment with PNG’s economic sector policies, systems and processes.
“The Partnership” will contribute to the achievement of the following overarching goal: a resilient and diversified economy that provides a high quality of life for all Papua New Guineans.
The Partnership overarching policy objective is: to assist PNG in its efforts to achieve sustained growth, capable of lifting the standard of living of all citizens, while also ensuring Australia maintains its reputation as PNG’s economic partner of choice.
The Partnership is a multi-sector investment with gender equality, disability social inclusion (GEDSI) and women’s economic empowerment (WEE), climate as well as economic dialogue and open government, positioned as cross-cutting objectives working across all engagement areas.
It has five End of Program Outcomes (EOPOs) that are expected to be achieved:
EOPO 1 - Safeguarding Macroeconomic Stability
EOPO 2 - Strengthening Public Financial Management for Improved Service Delivery and Inclusive Growth
EOPO 3 - Supporting More Efficient and Inclusive Markets
EOPO 4 - Fostering Inclusive Growth and Expanded Livelihoods
EOPO 5 - Catalysing Economic Research and Dialogue
About the Opportunity
The PNGRGC is an umbrella organisation for civil society organisations (CSOs) with an interest in the extractives sector, including community-based, faith-based, legal, environmental, transparency and anti-corruption organisations.
The mission of the PNGRGC is to raise public awareness on resource governance and sustainability issues – and specifically to advocate for accountability and good governance in the planning and management of the extractive sector, including resource allocation and licensing, development options and community participation, and safeguarding of PNG’s national heritage consistent with the National Constitution.
The PNGRGC is also mandated to coordinate civil society’s participation in PNG Extractive Industries Transparency Initiative (PNGEITI), including providing guidance and support to the CSO representatives on the PNGEITI Multi Stakeholder Group (MSG).
Position Overview
The PNGRGC Operations Manager will effectively function as the Executive Officer of the two person secretariat of the PNGRGC. This role will require the coordination and managing of the logistics and administration activities within the PNGRGC office and plays a lead role in the design, implementation, and planning phase.
The Operations Manager will take the lead on logistics management and reporting and will also have the primary responsibility for ensuring the effective and efficient delivery of the PNGRGC objectives.
Key responsibilities
The Administration Officer is responsible for supporting the Operations Manager and general operational support of the PNGRGC. In particular this includes roles that support management of day to day activities of the PNGRGC, finance, human resources, internal and external communications, membership support, technology and systems and other internal services.
The specific responsibilities of the position are to:
Support programme logistics.
Support work plans and timeline developments.
Support timely high quality progress reporting in a timely manner. Schedule meetings as required and participate in meetings and briefings as requested by the Operations Manager ensuring timely accurate reporting on all requested meetings and briefs.
Manage the office systems including filing and photocopying.
Maintain key strategic relationships with service providers to ensure all credit accounts are maintained and paid in a timely manner.
Support travel requests for the PNGRGC (liaise with APEP regarding travel request, bookings and service orders (if necessary).
Coordinate preparation and logistical planning for various events, e.g. functions, conferences, launchings, high level visits, etc.
Any other responsibilities as may be reasonably required and requested by the PNGRGC Operations Manager or APEP.
Observe and abide by values and polices of PNGRGC and APEP.
Key deliverables
Support the Operations Manager to establish good practice governance mechanisms to ensure transparency and accountability in the operations of the PNGRGC.
Assist the Operations Manager to promote sustainability of an independent PNGRGC through good governance, operations and a sustainable funding model.
Work with the Operations Manager to establish and consolidate internal processes for administration, finance, as well as programmatic work.
Assist the Operations Manager to develop CSO membership through awareness raising and advocacy activities.
The Administration Officer will support the Operations Manager to build the capacity of PNGRGC’s staff and establish people policies.
Key working relationships
Members of PNGRGC.
APEP Pillar 4b team members.
APEP delivery partners
About You
For applications to be considered, a response to the key selection criteria below must be provided .
Diploma in Administration or of similar qualifications.
Demonstrated a minimum of 3 years working experience as an Administration Officer or Clerical Assistant in a challenging and dynamic work environment
Good organizational and time management skills.
Good interpersonal skills and ability to liaise with other employees.
Capable of clearly communicating with others.
Highly analytical with excellent problem-solving skills.
How to Apply
Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document.
Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted.
The successful applicant will be engaged through an employment agreement determined by Abt.
We welcome and thank all applications; however only shortlisted applicants will be contacted .
Closing Date: 18 July 2024 (Midday, local time) #LI-AUSBRIT
Abt Associates is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection.
We encourage applications from experienced and capable women, and people with disabilities
Abt Global is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtglobal.com (http://www.abtassociates.com/)
Equity
Abt Global values individuality and celebrates difference with a strong commitment to all forms of diversity and equality including racial equity, gender, sexual diversity and disability inclusion. We strongly encourage people from culturally and linguistically diverse communities and Aboriginal and Torres Strait Islander people to apply for this position. We offer flexible work arrangements and a culturally safe environment for staff members from diverse racial and ethnic backgrounds.
Safeguarding
We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.