Fortive Corporation Executive Assistant to the Senior Vice President and General Manager in Pittsburgh, Pennsylvania
Industrial Scientific, a Fortive operating company (NYSE: FTV) is seeking an exceptional, self-motivated, energetic, and adaptable Executive Assistant to support the Senior Vice President & General Manager. The ideal candidate would bring a “Chief of Staff” mindset – proactive, inspiring with excellent problem solving and judgment skills and enable the SVP/GM to focus on business priorities and work, while schedule and time are managed with high attention to detail and accuracy. This exciting role requires customer obsession, ability to prioritize and meet tight deadlines, great organizational skills, and integrity and professionalism in handling confidential information. The individual must demonstrate ability to accommodate flexible work schedule, based on the needs of management and the department. You will be a SVP/GM’s representative in this key role and we would expect you to inspire and “wow” in all your interactions both with internal and external stakeholders.
Maximize SVP/GM`s efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the SVP/GM's day is organized and productive.
Serve as gatekeeper of the SVP/GM's time, schedules, and information while maintaining a courteous manner.
Develop deep understanding of how the departments and the key drivers of their organization relate to and work with each other, what their agenda and concerns are.
Active participation in monthly business meetings and interest in understanding business needs and drive priorities and action plans
Create standard work for the SVP/GM, direct reports and other key stakeholders, directly involved in the daily/weekly/monthly meetings or project work.
Stand-up project work or project coordination from scratch and manage cross-functional project teams and project progress.
Coordinate all aspects of executive level appointments, meetings, receptions, and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
Prepare SVP/GM for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials, and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
Create and assist with presentation materials, spreadsheets, and other various documents using Power Point, Excel, or other software programs.
Carefully review pre-read materials, legal and other documents, requiring SVP/GMs attention or signature, following companys policies and standard work with a high level of compliance awareness.
Book and coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).
Prepare, reconcile, and track expense reports.
Provide support to the direct reports and team reporting into the SVP/GM.
Partner with the Industrial Scientific Leadership team and other Executive Assistants to create a seamless support environment.
Qualifications, interests, and behaviors
Project management/coordination experience is strongly preferred.
Strong ownership and leadership skills backed up with “can-do” mentality.
Strong business insight – you know how to apply knowledge of business to advance the organization`s goals.
Action oriented – you are an executor, who takes new opportunities and tough challenges, with a sense of urgency, high energy and enthusiasm and make things happen.
Attention to detail with a high level of conscientiousness.
Interest to take over tasks or projects outside of the role and passion for the Healthcare industry and our products.
Exceptional written, verbal, interpersonal skills, and ability to drive and structure communication.
Time management, ability to prioritize and strong organizational skills.
Understands and meets deadlines and time sensitive issues in a fast-paced environment.
Builds relationships with Executive Assistant community as well as with internal/external leaders and the broader business teams.
Maintains confidentiality and acts with discretion with a high degree of professional maturity with senior leadership.
Quickly learns and adopts new technologies.
Expert proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, Teams and SharePoint.
Highly adaptable, able to change direction as needed and perform with unanticipated interruptions/ variables.
Collaborative, team player; willing to jump in and do the work needing to be done
5+ years’ work experience in administrative roles,
Previous experience supporting senior executives
Associates Degree in Business or other related field or experience in lieu of degree required
Post-Secondary Education with a diploma in Business Administration is preferred
At Fortive, we believe in you. We believe in your potential—your ability to learn, grow and make an impact. And we believe in giving you the opportunity, accountability and visibility to do just that. At Fortive, we believe in us. We believe in the power of great people working together to innovate and solve problems no one could solve alone. We build enduring partnerships with our customers and take on their challenges and opportunities as our own. At Fortive, we believe in growth. We are honest about what’s working and what isn’t, and we work hard to innovate and improve. With a passionate focus on our markets and our customers, we learn and grow together to make a difference in the world. Fortive (www.fortive.com NYSE: FTV) is a diversified industrial growth company comprised of global businesses that are recognized leaders in attractive markets. With more than $6 billion in annual revenue, Fortive’s well-known brands hold leading positions in field instrumentation, transportation, sensing, product realization, automation and specialty, and franchise distribution. The people at Industrial Scientific are committed to ending death on the job by the year 2050, and we need more help. We hire smart, motivated people, give them world-class tools in a supportive environment, and we let them do their job. Our team is highly engaged, creates quality solutions and delivers outstanding customer service. Our leaders understand the critical elements of breakthrough performance: bringing out the best in people; creating a climate of trust, openness and high performance; fostering candor; and treating people fairly and with dignity. "The company in which you have expressed employment interest is a subsidiary or affiliate of Fortive Corporation. The subsidiary or affiliate is referred to as a Fortive Company. Fortive Corporation and all Fortive Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law. The "EEO is the Law" poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1-866-272-5573 or e-mail firstname.lastname@example.org to request accommodation."