Job Information
University of Pittsburgh Assistant to the Associate Dean in Pittsburgh, Pennsylvania
Assistant to the Associate Dean
The Assistant to the Associate Dean will provide secretarial assistance to the Associate Deans and the Director of Finance and Operations within the Dean's Office in addition to handling routine office duties. The Assistant will be responsible for the following, in addition to managing the work of the Associate Deans/Director of Finance and Operations: - administrative control of projects conducted by the Associate Deans/Director of Finance and Operations - maintaining curriculum surveys - coordinating meetings - making travel arrangements - coordinating catering for various functions - completing University forms - administering reservations for the Dean's Office conference room This position requires considerable knowledge of office practices and University policy and procedures. Extensive use of PC and the various software packages (Word, Excel, Outlook, PowerPoint, Access, and the PRISM/Oracle System). Internet Explorer knowledge is necessary. Independent judgment is crucial.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
PC use, travel arrangements and scheduling meetings/appointments, handling walk-ins or appointments, answering telephone and email inquiries.
Physical Effort
Job is generally sedentary in nature. Occasional lifting of heavy object may be required. Some traveling on campus may be required to attend meetings or events.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30am - 5:00pm Work Arrangement: Monday - Friday, 8:30am - 5:00pm Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI242668802