Job Information
University of Pittsburgh Assistant Director - Research Support Services in Pittsburgh, Pennsylvania
Assistant Director - Research Support Services
The Department of Medicine is seeking an Assistant Director, Research Support Services to work closely with the pre and post award teams to enhance the efficiencies of special services. This position will be expected to oversee and streamlines processes related to research administration including activations, effort reporting, data management, and other functions.
Job Summary
Manages purchasing, billing, grant and contract administration, invoices and expenses, grant budget proposals, vendor contracts, and pre- and post-award processing. Ensures compliance and assists with operational improvements. Acts as liaison to internal and external stakeholders, funding agencies, and auditors.
Essential Functions * Manages purchasing, billing, and grant administrative functions; tracks, reconciles, and approves invoices and expenses; monitors accounts and resolves complex accounting issues. Directs the preparation of grant budget proposals, justifications, and all necessary documentation. Oversees vendor contracts, negotiations, reconciliations, and renewals; research price and service comparisons to negotiate pricing and improve supply management. Supervises staff, which includes hiring, performance reviews, and documenting disciplinary actions and other human resource administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work. Manages pre- and post- award processing and documentation; prepares complex reports, financial statements, and projections. Serves as liaison between internal and external stakeholders including funding agencies and auditors. Establishes, interprets, and ensures compliance with fiscal policies, procedures, and regulations. Identifies and implements changes to improve operations as well as accounting processes and procedures. Assists with special projects and new initiatives as needed. Physical Effort
Little physical effort required. Duties are primarily sedentary.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Assistant Director - Grants & Contracts Pre & Post-Award Job Family: Research Job Sub Family: Grants & Contracts Campus: Pittsburgh Minimum Education Level Required: Bachelors Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday 8:30 a.m. - 5:00 p.m. Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI256096402