Description
Job Summary The overall purpose of this position is to provide program support to IEEE Concentration Banking (CB) Program and related activity (NextGen Banking Coupa/Tm5 Application,/Oracle ERP) and analyze daily/monthly statements. The incumbent in this position is primarily responsible for coordinating with IEEE internal departments and external partners concerning activity supporting the Canadian CB Accounts, including the month-end closing process and performing reconciliations to ensure everything is appropriately recorded. Produce timely and accurate reports; analyze bank service charges and other ad-hoc reporting.
The role typically reports to the Senior Manager of Treasury Operations. This position works under the general guidance and is allowed to make most decisions based on their best judgment, experience, and established procedures and policies.
Key Responsibilities- Daily management of cash and related activity, including wire transfers, account balances for Canadian Concentration Banking accounts,
- Responsible for ensuring all transaction files are loaded into Coupa/tm5. Reviews files for accuracy, contacts banks if discrepancies are found and coordinates with IT on failed file uploads. Runs process in Coupa to upload files in next Gen Banking and review HOPs to ensure all files loaded correctly.
- Liaison for credit card processing for IEEE operational units, credit card processors and Concentration Banking interfaces, ISNT' THIS REALLY MARLENE?
- Corporate bank account database maintenance, which includes working with other departments to keep database current. Updates signers as needed. Coordinates with Tax for their annual bank account signer audit.
- Review of all bank service charges, including monthly journal entries and accruals, general ledger reconciliations and budget/forecast reviews,
- Next Gen Banking support related to account setup, maintenance and project management,
- Front Line Service Professional for Concentration Banking customer support,
- Accounting for all cash transactions through International bank accounts (including VAT accounts), money market investments, foreign exchange conversion,
- Assist in preparation of monthly cash flow forecast, which includes interfacing with other departments to solicit input on timing of expected cash
- Provides backup as needed for credit card reconcilations between Coupa tm5 and processors.
- Reconcile Concur activity to Coupa activity for USD and CAD.
- Oversees process for adding lines/letter of credit process with banks as requested by MSD. Maintains letter of credit with Wells Fargo in support of 3 Park Ave, inclduing any required documentation for the annual financial statement audit.
- Special projects as assigned.
Qualifications
Education- Bachelor's degree or equivalent experience Business or Finance or equivalent professional experience Req
Work Experience- Less than 2 years Knowledge of banking and cash management industry, and treasury/banking experience Req
Skills and Requirements - He or she must be a technologically savvy knowledge worker who seeks out technology solutions to business challenges. Specific technology knowledge and experience needed to produce the desired outcomes include the following:Intermediate to Advanced ExcelIntermediate to Advanced WordIntermediate to Advanced PowerpointIntermediate Oracle Financial Systems
- Spoken skills. Excellent.
- Presentation skills/size of audiences. Must be able to speak in front of an audience of up to 50 with excellent communication skills.
- Writing skills. Excellent.
- Reading skills. Excellent
- Foreign language skills. Business fluency in a foreign language, especially Mandarin Chinese, French, Spanish, or Hindi will be helpful, but is not required
- Principal external contacts are with banking executives and bank support personnel. This is on a daily basis and requires tact and diplomacy to maintain good relations with multiple banks, even though they may be used infrequently.
- Must be able to actively attain results without having direct authority over people.
- Must be able to present and discuss Treasury products and services to IEEE Staff and Volunteers.
- Types of problems: Banking problems involving timing of payments and/or receipts, reporting requirements for the IEEE Concentration Banking Program, Customer service issues related to IEEE Volunteers and banking partners and working with internal departments on daily processing as well as project and strategic planning issues. Must be very organized and posses strong analytical skills with a focus on accuracy and timeliness.
- Resources available: Standard instructions, established procedures, policies and objectives and supervisory assistance/ guidance.
- Supervised by Treasury Supervisor on a level that allows the position to make most decisions based on their best judgment and experience.
Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
