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Budget Analyst 1, 2 or 3

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Budget Analyst 1, 2 or 3

Salary

Depends on Qualifications

Location

Pineville, LA

Job Type

Unclassified

Job Number

DMA-178-2024

Department

Gov-Department of Military Affairs

Opening Date

12/19/2024

Closing Date

1/9/2025 11:59 PM Central

• Description

• Benefits

Supplemental Information

ANNOUNCEMENT NO. 178-2024

OPENING DATE: December 19, 2024

CLOSING DATE: January 9, 2025

JOB TYPE: Unclassified

LOCATION: Louisiana Military Department-CFMO, Training Center Pineville, Pineville LA

SALARY:

MA-616 / $43,784 - $85,883 annually

MA-617 / $46,842 - $91,894 annually

MA-618 / $50,128 - $98,322 annually

*As part of a Career Progression Group, the level at which the vacancy is filled will be determined by the qualifications of the candidate selected.

BENEFITS

Retirement: Louisiana State Retirement System (LASERS), Deferred Compensation

Insurance: Medical, Life, Dental & Vision

Paid Holidays: 10 days per year, additional holidays may be proclaimed.

Paid Leave: Annual and Sick, rate increases with tenure.

The Louisiana Military Department is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

In accordance with R.S. 42:1701, if you are nominated for this position, you will be required to undergo a

criminal background check prior to commencement of employment with the Louisiana Military Department.

POSITION DESCRIPTION: Track all encumbered procurements and contracts for Appendix 1001 and 1004, from the issue of the purchase order (PO) to account payable (AP) and has been removed from LMD encumbrance list. Maintain and updated at minimum a monthly status of encumbered procurements and contracts for Appendix 1001 and 1004, to include updating the status on LMD’s encumbrance list on TEAMS. LaGov Receiver for CFMO, will obtain invoices for CFMO and receive in LaGov as Final or partial payment, ensuring all supporting documents attached and in accordance with LMD acquisition process and guidance. Identify difference between recorded amount verses complete invoice amount. If actual cost is less, then the recorded amount update recorded amount to match actual cost to un-obligate the funds so the funds can be re-obligated in the same fiscal year. Identify difference between recorded amount and actual amount where the actual amount is more than the recorded amount. Conduct analysis to identify the reason, then provide to the Resource Manager for approval and ensure CFMO expenditure is updated. Analyze all Appendix 1001 and 1004 LMD payment vouchers (PV) and Journal Vouchers (JV) to validate accuracy before submitting to the Resource Manager for approval. Then ensure any changes are updated on CFMO expenditure tracker and LMD encumbrance list. Manage and track encumbered procurements and contracts POs that has incorrect PO, balance to be liquidated, and//or coding issue in LaGov, work with buyer(s) to get corrected so payments can be process to closeout procurement and/or contract. Will attend all LMD encumbrance scrubs on the behalf of CFMO, providing LMD with verbal update based on the updates provided on the LMD encumbrance list. Identify items on CFMO expenditure tracker that has not been actioned with PO or credit card, analyze and determine if the recorded transaction is still valid or not valid and updated the expenditure tracker accordingly. Tracks manage all Appendix 1001 and 1004 fix charges; ensure the fix charges are being worked and processed before current fix charge expires. Will be the backup official CFMO procurement and contract analysis, providing proper coding on ISIS 101, Contracts, and recording the transaction on correct CFMO expenditure tracker. Then submit the ISIS 101 and/or contract to next level for approval. Manage and track Appendix 1001 and 1004 open cooperative agreements, process opening, extensions, and close requirements as needed. The Budget Analyst position’s primary responsibility is to manage the encumbrance list for CFMO appendix 1001 and 1004, once the purchase order is issued, until the PO is removed from the encumbrance list. Identify grow-back in the current federal fiscal year so the funds can be obligated for other needs. Properly managing encumbrance will reduce the number of lines on LMD encumbrance list to a manageable number. Reduce the lead-time of items being encumbered that has been completed and reduce the number of items required to be cash carried forward from one State fiscal year to the next. Managing procurement and contracts should help reduce the numbers of Journal Vouchers and Payment Vouchers required each year. Will help provide the means to budgeting and accounting of federal funds executed through the cooperative agreement. Will complete all yearly training required to maintain compliance and ability to perform duties. Will coordinate and reconcile with procurement and contract analyses on CFMO expenditure tracker. Will assist CFMO personnel on getting invoices as needed. Will assist voucher examiner process vouchers if needed. Will assist other CFMO receivers if needed. Perform other duties as assigned.

POSITION QUALIFICATIONS: Ability to obtain CAC access and maintain access. Ability to complete all LMD requirement and training obtain access to LaGov as a Receiver. Experience or training on Microsoft applications, such as, Excel, TEAMS, Word, PowerPoint, etc. to perform tasks required for the duties of this position (Trackers, Excel formulas). Written and verbal communication skills is a must. Position will require travel for meetings and training. Knowledge, experience, and education in budgeting, accounting, procurement, contracting processes is not required, but is a plus.

GENERAL: Must have a valid Driver’s License, Social Security Card and Birth Certificate. Must qualify to obtain a Department of Defense Common Access Card (CAC) Card. Periodic travel may be required. Must be available to report to duty during emergency or disaster situations. Must have the ability to work and communicate effectively with agency personnel, peers, superiors, subordinates and the public.

OTHER REQUIREMENTS: Must meet physical requirements to perform functions of the position. Must attend/complete all LMD annual training and other training required for the position. Must adhere to the Code of Ethics and foster a Sexual Harassment-Free Environment.

CONDITIONS OF EMPLOYMENT: By submitting an application for employment with the Military Department, the applicant agrees to the following conditions of employment:

• Salary is paid by Electronic Funds Transfer (EFT) / Direct Deposit Only. A checking or savings account is required for employment.

• The LA Military Department is a substance abuse and drug free workplace. To become an employee of the Louisiana Military Department/Louisiana State Guard, the selected applicant must pass a pre-employment background investigation and pre-employment drug test. Thereafter, all employees are subject to random drug testing.

APPLICATION PROCEDURES: All Applicants must complete a LANG-LMD-H Form 10 (State Application) and attach a legible copy of their Official Birth Certificate, Driver’s License and Social Security Card. Resumes are optional and will not be accepted unless they are submitted with the LANG-LMD-H Form 10 (State Application). The LANG-LMD-H Form 10 (State Application) is located at http://geauxguard.la.gov/wp-content/uploads/2016/10/LMD-H-Form-10-State-Application-pdf-10-25-2016NEW.pdf

For further information about this vacancy, please contact:

Ms. Wenda Woolf

LMD-HR (Training Center Pineville)

Bldg. 718 “E” St., Pineville, LA 71360

E-mail: wenda.a.woolf.nfg@army.mil

Office: (318) 290-5392 / Fax: (318) 290-5060

Benefits for unclassified employees are determined by the individual hiring authority.

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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