Job Information
Robert Half Administrative Coordinator in Phoenix, Arizona
Description
We are offering a contract to hire employment opportunity for an Administrative Coordinator in Phoenix, Arizona 85034. This role involves maintaining and enhancing the efficiency of our Field Service Team, working closely with internal and external customers, and handling a range of administrative and accounting tasks.
Responsibilities:
• Manage and review time and expense documents to ensure accuracy and efficiency.
• Coordinate with customers, contractors, and vendors to provide quotes and secure purchase orders.
• Facilitate the acquisition of necessary work equipment and tools, and oversee the administrative aspects of maintaining, ordering, and retrieving fleet vehicles.
• Act as a telephone support resource for the Field Service Department, handling queries and issues independently or redirecting them to the appropriate areas for resolution.
• Oversee the collection of field service technician timesheet and overtime on a weekly basis.
• Collaborate with the Field Service Manager to ensure Field Service Engineers are well-informed about fieldwork requirements before arriving at customer sites.
• Contribute to process improvements within the department.
• Assist the field service team in obtaining necessary travel documentation.
• Manage vendor and supplier processes, including invoicing and payment.
• Reconcile jobs prior to billing and manage final invoicing to customers.
• Perform basic accounting functions, including accounts payable and receivable, bank reconciliation, and customer inquiry resolution.
Requirements
• Ability to handle Invoice related tasks, including generating, sending, and tracking invoices.
• Ability to manage relationships with Vendors, including negotiations and payment inquiries.
• Capable of performing Clerical Duties such as filing, data entry, and record keeping.
• Experience in Calendar Management, scheduling and coordinating meetings and appointments.
• Experience with Purchase Orders, including creating, tracking, and managing orders.
• Experience with Timesheets, ensuring all work hours are accurately recorded.
• Willingness to work Onsite, adhering to company's work policies.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .