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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Temporary Administrative Coordinator- Office of Equity and Inclusion

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Penn Carey Law is committed to cultivating and nurturing a diverse, inclusive, and highly engaged community. To that end, in May 2019, the Office of Equity & Inclusion (E&I) was launched, with the purpose of strengthening equity and inclusion initiatives at Penn Carey Law. The Office of Equity & Inclusion (E&I) celebrates and elevates the diversity of our community, partnering with faculty, staff, students, and alumni to advance equity and inclusion through education and skill- building that inspire advocacy and action. The passionate, mission-oriented team works in a collaborative environment, managing extensive lists of individual responsibilities while completing major projects as a team, maintaining an open-door policy, and collaborating to develop and support strategic approaches to inclusive excellence

Job Description

Duties:

Events

Assist the Office of Equity & Inclusion in managing events that promote the Office’s mission, ranging from meetings for our student leaders to larger events focused on training and/or promoting diversity and inclusion in the legal profession. The Administrative Coordinator will take responsibility for the following:

• Manage logistical support for E&I programs and initiatives, including venue reservations, catering, RSVPs, travel for speakers, and event supplies.

Administrative Office Support

Provide essential administrative support to ensure the smooth and efficient operation of the Office of Equity & Inclusion. This role will involve a variety of tasks, including:

• Scheduling meetings, internal deadlines, and tasks

• Managing team calendars and the community space’s reservations.

• Maintaining a well-organized and functional office environment by ordering supplies, managing inventory, and ensuring the cleanliness of the community space.

• Streamlining administrative processes and implementing automated solutions to increase efficiency.

• Collaborating with team members to identify and address their administrative needs, track program’s progress, and provide general support as needed.

• Creating a simple office manual for the team and new hires explaining how our administrative processes work.

Preferred Qualifications & Essential Skills:

• The ideal candidate will be an individual with strong interest and experience in working within diverse communities to promote equity and inclusion.

• Competency in issues of social justice is required. Some of these issues include, but are not limited to: race, ethnicity, religion, culture, gender, sexuality, disability, class, intersectionality, and more. General knowledge of these topics is required, with expertise in some preferred.

• Exceptional writing, critical thinking, organizational, and administrative skills are essential.

• Proficiency in Microsoft Office suite, Qualtrics, and Zoom.

• We seek a fast learner, who demonstrates initiative, discretion, and can effectively manage a variety of tasks with minimal supervision.

  Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$7.25 - $25.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity StatementPenn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.