University of Pennsylvania Associate Director of Stewardship – Wharton External Affairs in Philadelphia, Pennsylvania
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Associate Director of Stewardship – Wharton External Affairs
Job Profile Title
Associate Director C
Job Description Summary
Wharton External Affairs engages alumni and friends in meaningful, lifelong relationships with the School, sustaining and strengthening a culture of giving that creates positive impact among students and communities worldwide. Four External Affairs teams – Operations; Development; Alumni Relations; and Communications and Donor Relations – work collaboratively across the School and the University to secure philanthropic commitments that empower teaching and learning, research, and dynamic programs that comprise a leading global business education. Wharton celebrates diversity, equity, inclusion, and belonging among its esteemed students, faculty, staff, and alumni.The Associate Director of Stewardship is the operational and analytical manager of the Donor Relations team in Wharton External Affairs. This position is a central member of the Stewardship group on the Donor Relations team. Donor Relations includes multiple channels with staff focusing in respective interconnected areas, including: Stewardship – focusing in writing donor acknowledgments, reports, and leadership messaging to engage donors; Development Communications – focusing in composing custom proposals, booklets, program overviews, web assets, and other materials to promote fundraising; and Other Donor Relations – focusing in family engagement, campus project recognition, and other activities.
The Associate Director of Stewardship helps to advance Wharton’s philanthropic resources and foster a culture of donor-focused stewardship and relationship building. This position requires sharp focus, attention to detail, and being comfortable and adept with utilizing data and analysis tools to strengthen communication processes. This is a highly collaborative position requiring diplomatic and interpersonal savvy liaising with individuals across all levels of the institution, and the ability to navigate a variety of complex projects. The position reports to the Senior Associate Director of Stewardship and works closely with a team of staff writers.
Specific duties and responsibilities include:
Managing the processes to assign acknowledgments, stewardship reports, and other correspondence to thank and engage donors to the Wharton School
Serving as point person for the coordination of sending acknowledgements and managing responses on behalf of the Dean and senior leadership
Liaising with the Dean's Office and colleagues across Wharton and Penn to prepare personalized donor materials
Managing databases to track correspondence, fund data, and donor relations activities
Developing and evaluating stewardship processes
Writing and proofing acknowledgments and other letters and reports.
A Bachelor's Degree is preferred and 3 to 5 years of experience in stewardship and communications, development operations, marketing, or equivalent combination of education and experience.
Proven technical literacy and comfort manipulating data. Strong familiarity with Microsoft Office, especially Word, Excel and Outlook, mail merge and platforms and methods to efficiently send high volume personalized email and print mail.
Excellent project management and strategic planning skills, with an acute ability to manage multiple deadlines and track activities in a fast-paced, high-volume environment.
Outstanding detail orientation, and proven ability in writing, editing, and proofreading.
Strong verbal, written, and interpersonal skills, and an ability to interact with senior level executives and administrators.
Demonstrated ability to work independently, as well as effectively as a member of a team .
Position will require a limited number of evening and weekend work and travel to support alumni and donor events.
Job Location - City, State
Department / School
$50,684.00 - $91,232.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.