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Commonwealth of Pennsylvania Administrative Officer 3 (Local Government) - Allegheny County Support Administration in Pennsylvania

Administrative Officer 3 (Local Government) - Allegheny County Support Administration

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Administrative Officer 3 (Local Government) - Allegheny County Support Administration

Salary

$77,520.00 - $85,272.00 Annually

Location

Allegheny County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CSSC-2024-94999-L0123

Department

Local Government

Division

HS Allegheny Co Spt Ad

Opening Date

10/01/2024

Closing Date

10/14/2024 11:59 PM Eastern

Job Code

L0123

Position Number

80012737

Union

Non-Union

Bargaining Unit

Pay Group

Bureau / Division Code

88215000

Bureau / Division

Allegheny County Administrative Support

Worksite Address

One Smithfield Street

City

Pittsburgh, Pennsylvania

Zip Code

15222

Contact Name

Serena Malahoo

Contact Phone

412.350.6419

Contact Email

serena.malahoo@AlleghenyCounty.US

Description
Benefits
Questions

THE POSITION

The Allegheny County Department of Human Services is seeking a hard-working, dedicated individual who is highly innovative and has an analytical mindset. The ideal candidate is expected to be proficient in operating expenditures and assets management. They should also have knowledge of safety program policies and procedures to ensure implementation and overall program effectiveness within existing federal, state, and local laws, regulations, standards, and directives with discretion to generate and manage a flexible and adaptive agency-wide program. If this sounds like the position for you, we encourage you to apply today!

DESCRIPTION OF WORK

As the Administrative Officer 3, your primary responsibility will be to oversee, manage, and develop a comprehensive safety and security program that spans the entire agency. This role entails directing the administration of all aspects of safety-related initiatives, which includes formulating or guiding the creation of operational and administrative policies and procedures pertaining to safety programs. You will also be tasked with assessing safety training and the associated policies to ensure their effective implementation, all while adhering to applicable federal, state, and local laws, regulations, standards, and directives.

This position allows for a significant degree of independence and flexibility in managing a responsive agency-wide program, with your work being evaluated through discussions and reports by the Administrative Officer 4 within the Department of Human Services Office of Administration, Facilities Management (FM), focusing on program effectiveness and compliance with established regulations and objectives. Furthermore, you will be responsible for supervising the Safety Specialist, Security Specialist, and contracted security personnel, ensuring that all safety and security measures are effectively executed.

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Four years of experience in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university;or
Any equivalent combination of experience and training.

Other Requirements:
This particular position requires you to possess two or more years of full-time experience with developing and implementing safety and or security plans, policies, and procedures for an organization with multiple locations.
DHS has 1300 staff and 8 locations that are open to the public and receive hundreds of visitors on a daily basis. These locations require detailed safety and security plans including emergency evacuation plans, visitor access management, security systems policies/procedures, security guard policies/procedures, safety/security incident response policies/procedures (including coordination with law enforcement).
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.

How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

Selective Cert - Do you possess two or more years of full-time experience with developing and implementing safety and or security plans, policies and procedures for an organization with multiple locations?

Yes
No

02

Selective Cert - If you indicated YES to the question above, please describe the details of the experience you possess. Please be sure to address the items listed below in your response. The claimed experience must also be provided within the experience section of your application. If you indicated NO to the question above, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The specific duties you performed related to your experience with developing and implementing safety and or security plans, policies and procedures for an organization with multiple locations
Your level of responsibility

03

How many years of full-time experience do you possess in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement?
4 years or more
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None

04

If claiming experience in the previous question, please list the employer(s) where you gained this experience AND the specific duties you performed in personnel management, budgeting, or procurement, as supported in the employment history section of your application. In order to qualify for this position, you MUST have experience in one of the following areas: personnel management, budgeting, OR procurement.

05

What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

Conferred Master's degree or higher
Conferred Bachelor's degree
Some coursework
None

06

If you have not completed college coursework in one of the fields listed in the previous question, how much college coursework have you completed?

120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None

07

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

08

WORK BEHAVIOR 1 – PROGRAM DEVELOPMENT

Conducts needs assessments and develops operational and administrative safety, security, and training program objectives, plans, policies, and procedures for the agency-wide safety/security program by conceptualizing service delivery methods, planning timelines for communicating program objectives, and determining program organizational structures.

Levels of Performance