Job Information
Precise Systems, Inc. Program Operations Support Specialist, Senior in Patuxent River, Maryland
A s a solutions-based company, Precise Systems is focused on innovation in support of the warfighters and aligning our expertise to deliver the highest quality of service. Powered by our highly skilled workforces, we provide expert consultation on network and weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs with solutions in Digital Transformation, Advanced Engineering, Physical Sciences Research, Platform Lifecycle Support, and Technical Services. Since our establishment, we have demonstrated and perfected our ability to manage the customer's needs, no matter how complex – offering exceptional service and the Precise solution.
We are currently seeking a Program Operations Support Specialist, Senior to join our Presidential Helicopters Program (PMA-274) team in Patuxent River, Maryland.
Functional Description: Applies analytic techniques in the evaluation of program/project objectives. Analyzes requirements, status, budget and schedules. Performs management, technical, or business case analyses. Collects, completes, organizes and interprets data relating to aircraft/weapon/project acquisition and product programs. Tracks program/project status and schedules. Applies government-instituted processes for documentation, change control management and data management.
Responsibilities for the Program Operations Support Specialist, Senior will include:
Provide operational support to PMA-274 Sustainment IPT including command staffing verification and data calls from PEO(A)
Manage personnel database in PMA SharePoint databases including uploading data into, IBONS, command staffing, seating charts and gains and losses to include Military PRD
Take and draft meeting minutes, draft and update charts, draft PowerPoint presentations and other documentation
Will be responsible for collecting inputs and drafting reports such as the Weekly Significant Activities Report (WSAR) and others as required
Upload documents and tag with proper metadata to ensure smooth site and usage
Run slides / TEAMS for leadership as needed, for trainings and team meetings
Participate in bi-weekly Ops/Analyst drumbeat
Support Sustainment team meeting (opposite weeks collect data for brief)
Provide Monthly status report to corporate office
Prepare official correspondence for the PM/PDPM signatures; assign tracking number. Ensure properly stored on SPO (SharePoint Online)
Support CIV Ops lead on any assigned taskers from PEO(A)
Brief preparations - assist leadership with collecting slides for key briefs, collate, ensure proper layout and security markings
Assist with Gov interview process - greet and ensure applicants receive questions within required time and provided a location to prepare
As needed, ensure leadership retain access to key locations such as the Pentagon, WHMO, Anacostia and HMX-1. Process required paperwork
Maintain leadership recall card; update and redistribute as needed
Ensure visiting guests for leadership have completed base and building access. Greet and escort. Ensure leadership have access when they visit NEOB, Pentagon, and industry trips
Check calendars of leadership daily to ensure coverage/prepped to receive visitors; meeting maker has proper invite list
Prepare meeting makers from PM/PDPM calendars as requested. Ensure proper invite list included, full description meeting as noted in Col's 5 Ps of a meeting (Purpose, participants, process, payoff and preparations) are listed. Add TEAMS link and ensure CR booked
Add calendar events to PMA-274 SPO homepage
Manage reservations for the Lincoln and Nixon conference rooms. In response to new SPO calendar reservation system, reply to requestors either approving, denying or offering alternate location
Maintain condition of CRs. Ensure dry erase boards in Lincoln and Nixon CR are maintained, cleaned when needed. Information captured as needed for leadership prior to removing
Help Manage team building events - promote and help host, ex. burger burns, holiday party, etc
As needed, provide back up support for Acquisition Lead (Civ) in support of WG level PMT weekly status reviews and monthly Joint Contract Status Review w/industry
Maintain access in Procurement Management Tool (PMT). Retain awareness for preparing reports
Assist Program Security Lead to develop and disseminate a monthly program security newsletter to the broader PMA team
Assist Program Security Lead with quarterly Security In-doc presentation, to include collating PowerPoint slide deck and running TEAMS meeting in conference room; record attendance to ensure all receive credit. Ensure new hires have meeting invite
Desired Skills:
Experience and a working knowledge of NAVAIR operations and the acquisition processes
Exceptional grammar, writing, and administrative skills are required
DTS experience
Proficient with MS PowerPoint, Excel, Word
MS Project experience is a plus
Required Experience: This position requires more than ten years of experience
Required Education: This position requires a Master's Degree or allowable substitutions. Allowable substitutions include a Bachelor's Degree plus two years of additional work experience or an Associate's Degree and four years of additional work experience or six years of additional work experience.
Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law.
Required Skills
Bachelors with minimum 15 years experience or equivalent relevant work experience. Bachelors maybe substituted 2 for 1, in addition to the relevant work experience requirements.
Required Experience
Minimum of 15 years equivalent relevant work experience.