Job Information
Robert Half Administrative Assistant in Pasadena, Texas
Description We are offering a long-term contract employment opportunity for an Administrative Assistant in Pasadena, Texas. This role primarily focuses on coordinating maintenance tasks and managing records within a diverse industry setting. The successful candidate will be the linchpin in facilitating smooth operations across various departments.
Responsibilities:
• Oversee the scheduling and coordination of maintenance tasks, inspections, and repairs for equipment and facilities.
• Keep meticulous records of maintenance activities such as work orders, schedules, and logs.
• Liaise effectively with maintenance staff, vendors, and contractors to ensure tasks are completed in a timely manner.
• Manage inventory of maintenance supplies and equipment, placing orders for replacements when necessary.
• Contribute to budget management and cost tracking for maintenance projects.
• Generate detailed reports on maintenance activities, expenses, and equipment performance.
• Uphold compliance with safety protocols and regulations within the maintenance department.
• Assist in the selection and evaluation of vendors and contractors for maintenance and repair services.
• Provide administrative support to the maintenance department through tasks such as filing, data entry, and correspondence.
• Collaborate with other departments to address maintenance-related issues and support overall facility operations. Requirements • Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Experience in handling inbound and outbound calls
• Strong customer service skills
• Ability to perform data entry tasks with a high level of accuracy
• Experience in managing email correspondence
• Ability to schedule appointments and manage calendars efficiently
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• High school diploma; additional qualifications as an Administrative Assistant or Secretary are a plus
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .