Job Information
System One Subcontract Administrator - Remote in Pasadena, California
System One is seeking a Remote Subcontract Administrator for a long-term contract.
POSITION OVERVIEW:
Administers one or more standard subcontracts to ensure that subcontractors fully meet Company and project requirements. The incumbent at this level has experience and an increasing proficiency in the administration of subcontracts. A willingness to travel to the subcontractor's facility when necessary is required.
SPECIFIC RESPONSIBILITIES:
• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience.
• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions.
• Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract.
• Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client.
• Maintains accurate tracking records tailored to the assigned subcontracts.
• Maintains and updates subcontractors' files to include records of payment.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage.
• Ensures retention of hard copy of reports and claims for seven years.
• Serves as liaison between subcontractor and procurement personnel.
EDUCATION REQUIREMENTS:
• Bachelor's Degree in Business Administration (or related field) and typically 3+ years of related work experience involving typical procurement activities, including subcontracting.
SKILLS/COMPETENCIES:
• A working knowledge of subcontracting activities typical to the engineering and construction industry is required. In addition, excellent written and oral communications skills, a working knowledge of PC software packages typically associated with procurement, and an ability to effectively negotiate subcontracts is also required.
• Overall understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities.
PAY/BENEFITS:
• Long-term contract opportunity with possibility for temp to hire.
• $40-50/hr.
• Work schedule: Monday through Friday, 8 AM to 5 PM
• 100% remote (Must be able to work Central or Eastern time zone)
• Weekly pay
• Benefits after 30 days (health insurance, dental insurance, vision insurance, etc.)
• 401k after 30 days
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System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.