Job Information
Marotta Controls, Inc. Contract Administrator (Exports) in Parsippany, New Jersey
Come grow with Marotta! One of NJ’s fastest growing technology companies, named a New Jersey Top Workplace for 2022 & 2023, and 2022 “Made in New Jersey” Manufacturer of the Year Award Winner. You will have room to grow and be a part of an exciting team, all within a warm and welcoming environment.
Marotta Controls, Inc. specializes in the design, development, and production of precision control components and systems. Founded in 1943, Marotta has been at the forefront of Aerospace & Defense milestones for over 80 years from breaking the sound barrier on the Bell X-1 and landing the first man on the moon to playing a critical role on today’s advanced U.S Navy platforms as well as the emerging commercial pace industry.
Our products and expertise range from high performance valves to complete sub-systems that integrate electronic controls, actuators, and power conversion systems. We have received over 200 patents for our technologies and support the most demanding applications found on military aircraft, tactical systems, submarines, surface ships, satellites and space launch vehicles. Our teams have repeatedly been recognized for outstanding performance by some of the most prestigious organizations in the world including The Boeing Company, Lockheed Martin, NASA & Northrop Grumman.
Contract Administrator (Export)
Overview:
The Contracts Administrator independently performs a full range of complex duties with primary emphasis toward ensuring export, technology security, and contractual relationships between the company, its government customers, and subcontractors are in conformance with FAR/DFAR, company objectives, and state & federal law. This position is responsible for reviewing export documents, submitting export license requests, reviewing, negotiating and overseeing company held contracts. This position may also function as the Assistant FSO, acting to ensure security of information & technology in accordance with US Government regulations. They will serve as the primary interface with BIS / US State Department, understanding their requirements.
Essential or Primary / Key Responsibilities:
Review and screen customer and internally provided export documentation (End User Statements, PO, Sales Order, Specifications) to ensure all key elements of the Export Control Checklist are met.
Maintain mandatory records/files of hardware and technical data exports (by electronic portal) for all Marotta export licenses.
Submit export license requests to US Department of Commerce (BIS) and State (DDTC).
Provide guidance to non-cleared employees regarding relevant CUI/CDI handling requirements (e.g., export control, international contacts, etc.)
Function as the assistant FSO (Facility Security Officer), including: monitoring foreign national visitors to Marotta Controls, the proper receipt of Contract Security Classification Specifications (DD Form 254) from prime contractors and timely issuance to subcontractors; granting/removing facility access via the access control system; and tracking security clearance investigations and performing support functions for the cleared population via secure DoD portals
Assist in maintaining all security documentation and files in accordance with Government requirements.
Liaison with Government entities, external and internal customers to resolve issues.
Coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual document.
Adheres to contract policies, procedures, methods, operating practices, and performance standards for areas of responsibility.
Serves as a liaison with the PMO, Functional managers, and customers regarding contracting issues, secure approvals and ensure successful contract execution.
Develop or review prime contract and subcontractor flow down documents to ensure compliance with prime contract requirements and to minimize company liability.
Perform all aspects of assigned contracts or purchase order processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements, and other commitments.
Observe and support in preparation of negotiations, drafting required contract administration documentation etc.
Generate and maintain contract documentation.
Review purchase orders.
Assist in ensuring contract acquisition and fulfillment in accordance with company polices, legal requirements, customer specifications, FAR and DFAR.
Assist in negotiations, execution and management in Contracts.
Assist in initial and refresher employee training regarding export control, security awareness and contracts.
Other duties as assigned/determined by the FSO, Contracts, and Export Control Managers.
Minimum Required Qualifications:
Bachelor’s degree in finance, accounting, a technical field, or business administration preferred.
1 - 5 years of experience with export control, government FAR/DFARS security topics, and/or contract review.
Experience with various contract types, including fixed-price, time and material, cost reimbursable, blanket purchase agreements (BPAs), and IDIQs.
Knowledge of federal government contracting.
Knowledge of federal acquisition regulation (FAR) and agency supplements.
Understanding of facility security protocols for the protection of CUI, CDI, and other proprietary information.
Ability to establish and maintain relationships with internal and external clients.
Must be able to function in a fast pace, team focused environment.
Familiarity with US Government Contract Administration including FAR and DFAR regulations desirable.
Excellent verbal and written communication skills are required.
Must be a US Citizen
This position is at our Parsippany, NJ office location.
Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.
We offer a highly competitive compensation package for this outstanding position plus a quarterly bonus along with a full range of top quality benefits and employee services including: medical, prescription, dental, vision, life and disability income insurance programs, 401k retirement plans with company match, generous tuition aid program, paid vacation, sick and personal days, paid holidays and flexible work hours with compressed work week options. We recognize and reward our employee's accomplishments and host several employee engagement events per quarter.
If you are looking to grow or accelerate your career and be part of a best in class organization while enjoying a work-life balance, please visit our website at www.marotta.com to learn more about us and to apply. Check out all of our openings at https://marotta.com/job-openings/
We are an Affirmative Action and Equal Opportunity employer M/F/IWD/Veterans
VETERANS ARE ENCOURAGED TO APPLY
No agencies, please.