Job Information
FM Administrative Assistant (II or III) in PARSIPPANY, New Jersey
FM is a leading property insurer for the world's largest businesses, providing engineering-based risk management and property insurance solutions to over one-third of FORTUNE 1000-size companies. FM Affiliated specializes in property insurance for the middle market, distributing products and engineering solutions through a network of brokers. The company seeks an Administrative Assistant for its NY office to support the reporting manager.
Provide administrative support to the Regional Manager Affiliated and Department.
Handle confidential administrative details with considerable judgment and initiative.
Anticipate and prepare materials for correspondence, meetings, and calls.
Compose and type correspondence and reports from various sources.
Summarize incoming materials and highlight substantial information.
Assist in business planning and related functions.
Schedule appointments and arrange reservations.
Analyze information requests and prepare special reports.
Manage multiple spreadsheet data, including crafting pivot tables and formulas.
Coordinate meetings and handle calendars.
Balance multiple priorities and meet deadlines.
Manage emails and assist in onboarding and offboarding employees.
Prepare materials for meetings, presentations, and interviews.
Collaborate with other department admins for meetings and events.
Act as a liaison between the manager and direct reports.
Handle ad hoc requests and project coordination.
Assist and back-up other administrative assistants as needed.
High School Diploma required; college preferred!
2+ years of administrative experience supporting management or work groups.
Intermediate to advanced knowledge of Outlook, Excel, MS Teams, OneDrive, Word, PowerPoint, and SharePoint!
Highly organized with attention to detail and fast-paced.
Creative self-starter with critical thinking skills.
Proven ability to learn new business technology systems and applications.
Excellent keyboard skills, including typing speed and accuracy.
Highly refined telephone skills.
Excellent written and verbal communication skills.
Significant interpersonal skills.
Ability to establish and maintain electronic filing systems.
Ability to handle confidential information and material.
FM is an Equal Opportunity Employer committed to attracting, developing, and retaining a diverse workforce. Join us for a summer internship that will enhance your knowledge and skills and provide an immersive experience in the commercial property insurance and loss prevention engineering industry.