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Job Information
PrincePerelson & Associates Personal Executive Assistant in Park City, Utah
Personal Executive Assistant
Park City, UT (hybrid)
$90K+ DOE
A highly successful business executive is seeking an experienced Personal Executive Assistant to provide high level administrative and personal support to their family office. This is a very exciting role that will be tasked with various ad-hoc projects both personal and professional, with a startup company feel. This role will require someone that is flexible with years of experience as a Personal or Executive Assistant and excels in a role that is ever changing with adapting needs.
Responsibilities
Providing high-level administrative, project, and personal support to Executive
Managing complex calendars, setting up appointments/meetings, and navigating any scheduling conflicts
Researching viable office spaces and managing real estate transactions
Helping to set up and establish a working office environment
Providing written and verbal correspondence on the Executive’s behalf
Managing email inboxes, incoming calls, and other requests
Coordinating with vendors to set up appointments and ensure work is completed
Coordinating reservations and following up with invitees, vendors, etc.
Preparing domestic and international travel arrangements/itineraries (private airplane, car service, hotel, dining, entertainment, meetings, etc.)
Assisting in event planning
Ordering supplies and managing inventory
Managing invoices, financial statements, and payments
Coordinating Board Meetings and preparing all needed materials
Overseeing family foundations, philanthropic endeavors, and logistics
Managing personal finances and trusts
Managing electronic and hard copy files
Managing expense reports
Managing various personal and business projects
Qualifications
5+ years of experience as a Personal or Executive Assistant to C-Level
Excellent tenure and track record
Experience managing complex international travel logistics
Prior experience in a family office setting a plus
Prior experience managing personal finances and trusts
Professional written and verbal communication
Ability to review and understand general financial statements (P&Ls, balance sheets, etc.)
Ability to manage multiple projects simultaneously
Ability to prioritize tasks and meet tight deadlines
Excellent organization and attention to detail
Ability to uphold strict confidentiality
Strong computer skills (Microsoft Office Suite)
Occasional availability outside of normal working hours
Ability to anticipate needs and foresee problems
Flexible to changing business priorities
Sound judgement
Self-starter that is able to work well both independently and in a team environment
PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.